Untitled role

IGH Global, LA based home fashion eCommerce, is looking to hire an Office Manager & Executive Assistant to the business, based in our Pasadena office. This role is a key member in managing the administrative function, reporting directly to the CEO. This role is key to not only the CEO’s success, but also the daily success our our entire team, and he/she would have experienced managerial administrative skills, resourcefulness, the ability to find creative solutions to challenges, and a passion for building relationships. He/she will assist the CEO on all things that are necessary to allow the CEO to have more time to focus the highest and best use of her time.

Responsibilities

• Quickly learn and become an expert on owner's short & long term projects: examples include creating shows, social media outreach, hiring designers and salesperson
• Develop and design improved administrative procedures to promote the timely processing and submission of administrative deliverables
• Prepare and/or integrate information needed to compose both routine and non-routine correspondence, reports, documents, and presentations
• Build strong relationships internally/externally to support and facilitate the collaborative team environment

• Manage her day-to-day business needs as an assistant with regard to her obligations
• Analyze her contacts/meetings to find new opportunities and ensure all activities are measurable to drive efficiencies and maximize results
• Track tasks and deadlines across multiple workflows
• Research information on subjects concerning operation efficiency improvement, new vendors, business development, or accounting software and present execution steps to the owner.

Experience

• 5+ years of managerial administrative / executive support experience and a proven track record of working in a fast-paced, complex business environment.
• Quick study: able to research new subjects and synthesize information quickly to turn into actionable steps
• Outstanding communication skills, articulate and persuasive, organizational habits.

Skills

• Project Management (Trello or Asana)
• HR / Payroll Administration (Zenefits)
• Shopify or Magento
• Accounting Management (Xero or Peachtree)
• Inventory Management (Unleashed)