HR Admin & Assistant

About the company:
Hong Ye Group Pte Ltd is a leading company in Singapore, renowned for its excellence in providing comprehensive cleaning and maintenance services. With a commitment to quality and customer satisfaction, Hong Ye Group has established itself as a trusted partner for businesses across various industries. The company prides itself on its innovative solutions and dedicated workforce, ensuring that clients receive top-notch service tailored to their specific needs.

Job responsibilities:
• Handle and support day-to-day HR and Admin related matters
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Maintain accuracy of HR database and updating employee records in HR information system
• Follow up and ensure that all employees’ employment status is updated and processed timely
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Check and verify staff attendance for Payroll processing
• Check and verify employees’ leave application, medical claims, etc.
• Validate and prepare biometrics report for billing
• Handle employees’ enquiries and feedbacks
• Assist in claims submission, government grants, insurance, etc.
• Assist in coordinating training and development need for employees
• Support end-to-end recruitment processes including job postings, shortlisting, interviews, and onboarding.
• Administer work pass applications, renewals, and cancellations in accordance with local regulations.
• Any other HR/Admin duties assigned

Job Requirements
• Diploma in Human Resources, Business Administration, or related field.
• At least 1 years of experience in HR and administrative functions.
• With or without experience are welcome (Training will be provided)
• Proficiency in HRIS and payroll systems.
• Strong attention to detail and organisational skills.
• Knowledge of HR processes, including attendance, leave applications, and medical claims.
• Basic knowledge of the Employment Act, IRAS, MOM regulations, and HR best practices.
• Ability to manage employee records and documentation accurately.
• Good communication skills for handling employee inquiries and feedback.
• Familiarity with preparing HR-related documents (contracts, letters, etc.).
• Ability to multitask in a fast-paced environment.