House Manager & Family Assistant (with Meal Prep Support & Back-Up Childcare)

Job Title: House Manager & Family Assistant (with Meal Prep Support & Back-Up Childcare)

Location: Hoboken, NJ 07030

Employment Type: Part-time (20–25 hours/week)

Proposed Start Date: ASAP

Compensation: $25–30/hour based on experience

Requirements:

• Maintain a smoke-free environment
• Reliable transportation (comfortable using family car, mileage reimbursement provided)
• Must be up-to-date on vaccinations (flu, COVID, etc.)
• CPR certification or willing to renew
• Fluent in Spanish preferred

Proposed Schedule:

• Monday to Friday, flexible day-time hours (e.g., 9:00 AM - 2:00 PM; 10:00 - 3:00 PM) with occasional weekend support and backup childcare when needed.
• Hours may increase to accommodate school breaks, weekend events, or extra childcare coverage.

About Our Family:

We’re a close-knit, fun-loving family of four with two lively boys, ages 4 and almost 2, who keep us smiling and on the go! As busy professionals with full-time careers, we’re looking for someone special to help us juggle it all. We need a highly organized, proactive, and warm individual to step in and provide vital support—whether it's lending a hand with meal prep, keeping our household running smoothly, or stepping in for back-up childcare. You’ll work alongside our full-time nanny and be an integral part of our family’s daily rhythm. If you’re someone who thrives in a fast-paced, family-centered environment and loves helping keep things organized, we’d love for you to become a key part of our family, helping us maintain a happy, organized, and loving home where everyone thrives.

Ideal Candidate:

We are looking for a team player with a professional demeanor, strong emotional intelligence (EQ), and excellent organizational skills. The ideal candidate will seamlessly integrate with our existing household support team, managing day-to-day needs and leading special projects independently. They will be proactive, anticipate needs, and help create a structured, organized environment that allows us to focus on our careers while enjoying quality family time. Additionally, we need someone who can positively manage our children’s high energy and occasional boundary-testing, with hands-on experience setting clear expectations, standing their ground when needed, and following through consistently—while maintaining a warm, nurturing approach that fosters respect.

Who You Are:

• Proactive: You take initiative and anticipate the family’s needs, ensuring things run smoothly even before they're asked.
• Organized: You love creating and maintaining household systems that keep everything in order, making life easier for everyone.
• Dependable: You’re reliable, always on time, and consistently follow through on tasks.
• Nurturing & Patient: You have a warm, calm demeanor and are comfortable interacting with children, especially during their routines. You create a supportive, emotionally attentive environment for the kids.
• Flexible: You adapt easily to the family’s changing needs, whether it’s adjusting your schedule or stepping in when the unexpected arises.
• Team-Oriented: You work well alongside our full-time nanny and other household team members, always maintaining a collaborative, positive attitude.
• Spanish-Speaking: Fluency in Spanish is preferred to align with our children’s language immersion at school.

Key Responsibilities:

Household Management & Organization:

• Organize and maintain household systems (closets, pantry, toys)
• Tidy and reset rooms daily, ensuring overall neatness and preparing for weekly cleaning services.
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Oversee seasonal clothing swaps and donation coordination
• Supervise or coordinate with service providers (e.g.,handymen, cleaners)
• Manage family calendars, appointments, and school activities
• Support packing/unpacking for trips
• Keep the home ready for family events, holidays, and guest stays

Meal Planning & Preparation:

• Plan and prepare fresh, healthy meals for lunch and dinner 3-4 times per week, focusing on balanced, protein-forward dishes with fresh vegetables, whole grains, and flavorful spices
• Pack school lunches and manage meal prep for the week
• Ensure meals adhere to family preferences and dietary needs; flavorful meals
• Shop for groceries and meal-related items, restock pantry, and maintain a clean kitchen
• Clean kitchen post-prep and manage kitchen tidiness

Family Support & Child Assistance:

• Provide backup childcare for school pickups, after-school care, and emergency coverage when needed
• Assist with transporting the children to extracurricular activities as their schedules evolve
• Help with weekend childcare support when Nanny is unavailable
• Assist with bookbags

Inventory Management & Errands:

• Create and manage running household supply lists
• Run household errands such as grocery shopping, dry cleaning, returns and gift shopping
• Manage package pickups, mail sorting, and deliveries
• Handle household supply inventory and ensure items are replenished regularly (e.g., toiletries, cleaning supplies)

Laundry & Linen Care:

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Iron, steam, and prepare outfits as needed, drycleaning weekly pick-up;
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Deep Cleaning & Special Projects:

• Manage home organization projects (e.g., pantry, toy storage, etc.)
• Assist with photo organization (family photos, creating gallery walls, and organizing digital photos)
• Oversee household deep cleaning projects as needed, refrigerator & oven

Vehicle Management:

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized
• Track registration, insurance and service schedules

Administrative & Personal Assistant Support

• Help with travel planning, research, scheduling and logistics
• Assist with coordination of events, appointments, and guest prep

How to Apply:

If you’re interested, we encourage you to apply! Please ensure to be ready to include the following:

• A short letter explaining why you believe you would be a great fit for this position.
• Your updated resume.
• At least 3 professional references with contact information.

This role requires a background check.

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