GenCon Administrative Assistant

Overview

Provide administrative support to the GenCon team.

Responsibilities

• Organize and review time-sheets, subcontractor invoices, and vendor reimbursements, calculate and prepare client billings
• Compile weekly subcontractor payments by job for VP of Estimating’s review and approval
• Monitor job progress versus budget and track potential change orders and overruns
• Assist with tracking purchase orders, work orders and contract change orders
• Assist with monthly project reconciliation to ensure all revenue and costs for each project are properly booked in the proper accounting period
• Vendor maintenance, lien waiver tracking, and vendor statement reconciliation
• Requisition preparation as needed
• Initiate and monitor job close-out process by issuing and collecting final lien waivers
• Review Change Orders
• Other duties as needed

Qualifications

• High school diploma required. College degree in business preferred.
• Three to five years previous work-related skill, knowledge, or experience.
• Discretion and maturity required to maintain confidential information.
• Intermediate computer skills required, Outlook email, Word, Project, Excel.
• Must be able to communicate clearly and professionally on the telephone and in person.

PHYSICAL DEMANDS:

• Regularly required to sit, stand, and walk.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.