Finance Assistant - Design Agency

CREATIVE BRAND/DESIGN AGENCY

FINANCE ASSISTANT

Our client is a fun and sociable creative agency based in the City of London.

They are now looking for an Finance Assistant ideally (but not essential) with knowledge of Paprika accounting system to start as soon as possible, reporting direct to the Financial Controller in a team of 2, to ensure all the financial processing is completed, enabling the finance team to function as productively and as efficiently as possible.

This is a rounded role covering Accounts Receivable, Accounts Payable, Cash Management and also assisting with Management Accounts preparation. This is a great opportunity for an ambitious individual who wants to progress with their career.

REPORTS TO: Financial Controller

OVERALL OBJECTIVE OF JOB: Ensuring accurate day to day handling of all sales, purchase ledger and cashbook tasks and transactions.

FINANCE PACKAGE: Paprika

• Purchase order raising
• Purchase invoice input
• Petty cash handling
• FX cash handling
• Daily bank account check on Barclays.Net
• Daily bank account reconciliations
• Posting cashbook transactions

Sales ledger

• Meet with Account Management staff, establish invoices to be raised, raise invoices and obtain invoice authorisation before sending to client
• Chasing debtors when due

• Select supplier payees for weekly payments
• Obtain supplier payrun authorisation from directors and group
• Input supplier payruns on Barclays.Net
• Seek authorisations to payruns

Monthly

• Calculate and reconcile month end income (accrued/deferred income)
• Assist in preparing 13-week cashflow schedule to group (establish client receipts/supplier payments)
• Petty cash reconciliation
• FX cash reconciliation
• Reconcile purchase ledger with supplier statements
• Request staff complete and return expenses (chase if necessary)
• Distribute company credit card statements, chase if necessary, post to Paprika
• Make PAYE/NI payments to HMRC

Annually

• Assist compiling audit pack and audit deliverables for auditors
• Liaise with auditors during on-site audits

• Accurate and tidy filing (hard and soft copies)
• Contact HMRC for cerificate of domicile when necessary
• Occassional manning of front desk/reception to cover on ad hoc basis

Our client is seeking an individual who works well under pressure. It is essential to have experience in a similar role and ideally you will have experience using Paprika the accounting system.

• To be proficient in Micrcosoft office (Excel, Word, PowerPoint, Outlook)
• Good attention to detail and ability to work on your own
• Discrete, trustworthy and willing to learn
• UK National or relevant permissions to work in the UK
• Relevant experience : minimum 2 years in a similar role