Facilities Associate

We are Qualco Group, a leading fintech organisation with over 25 years of experience delivering innovative technology solutions to banks and financial institutions. Serving clients in over 30 countries, we leverage advanced technologies, such as AI and analytics, to develop proprietary software and platforms that accelerate digital transformation and generate lasting value for businesses, society, and the broader economy.  

We are looking for a Building Maintenance Coordinator reporting to the Facilities Manager, to assist in delivering a high-quality facilities management service. The ideal candidate will be required to ensure compliance, conduct inspections / checks / testing, and supervise repair and maintenance works at the buildings under the management of the Facilities Team. Moreover, he/she will be the contact person and the administrator for keeping records for all maintenance, repairs, incidents, malfunctions and operations performed to company’s facilities, informing on time for actions and procedures to be followed in order to meet government & environmental regulations, health, safety & security standards, the needs of the organization and its employees.

Responsibilities:

• Support the Facilities Management Team to ensure compliance with all regulations, ISO and legislative responsibilities;
• Keep track and support the Facilities Management Team at new building projects, renovations, or refurbishments;
• Carry out inspections to ensure the general upkeep and maintenance of the premises;
• Keep analytical records for all upcoming and performed building maintenances, security systems operations and changes;
• Tracks, monitors, and controls all documentation from preventative maintenance procedures and schedules performed in buildings and equipment;
• Keep event calendar and track changes as result of facilities inspections;
• Monitor works performed by contractors, prepares estimations/budget of labor and material costs, contacts external contractors assisting team’s needs achieve timetable and making arrangements for major repairs and maintenance work;
• Maintain list of Controls and damage resolutions of facilities to ensure that they are in perfect condition;
• Completes and maintains related records such as maintenance logs and security incident reports;
• Assist in the coordination of the Security team and Incident Response Teams (Fire Fighting & First Aiders), including preparation, detection, investigation, containment, recovery and post-activities;
• Help in coordination of the cleaning team and cleaning needs;
• Keep tracks for the maintenance team (electricians, plumbers, etc);
• Inform and keep logs for the smooth operation of the security systems and monitors compliance with company security procedures;
• Keep track of the safe disposal of hazardous waste;
• Undertake any other related duties as may reasonably be required as part of the facilities management service;
• Ensure that all activities and duties are carried out in full compliance with regulatory requirements and supporting the continued implementation of the Group Anti-Bribery and Corruption Policy.

Requirements

• High school education (mechanical / electrical engineer);

• 1-3 years of working experience in facilities maintenance;
• Understanding of E/M installations, HVAC, plumbing, and basic ITS;
• Must demonstrate strong communication and interpersonal skills; customer service oriented;
• Ability to multitask and prioritize workload;
• Organizational, and planning skills, critical thinking and rigorous attention to detail;
• Proven analytical and problem solving skills; high ability to understand complex issues quickly, to effectively analyze facilities/security risks and controls and to clearly report and escalate findings;
• The ability to work both independently and in teams;
• Procurement and negotiation skills;
• Firm command of the English language, oral and written communication skills, and;
• Driving license.

Benefits

Your Life @ Qualco

As a #Qmember, you'll embody our values every day, fostering a culture of teamwork & integrity, passion for results, quality & excellence, client focus, and agility & innovation. Within a truly human-centred environment built on mutual respect and trust, your dedication to our shared vision will not only be recognized but also celebrated, offering boundless opportunities for your personal and professional growth.

Find out more about #LifeatQualco 👉🏼 qualco.group/life_at_qualco_group

Join the #Qteam and enjoy:

💸 Competitive compensation, Meal vouchers, and annual bonus programs. 

💻 Cutting-edge IT equipment, mobile phone, and data plan. 

🏢 Modern facilities, free coffee, beverages, indoor parking, and in-house restaurant.

👨‍ Private health insurance, occupational doctor, and nutritionist. 

🤸‍ Onsite gym, wellness facilities, and ping pong room. 

💡 Career and talent development tools. 

🎓 Mentoring, coaching, personalized annual learning, and development plan. 

🌱 Employee referral bonus, regular wellbeing, ESG, and volunteering activities. 

At QUALCO, we value diversity and inclusivity. Your race, gender identity and expression, age ethnicity or disability make no difference in Qualco. We want to attract, develop, promote, and retain the best people based only on their ability and behavior.

Application Note: All CVs and application materials should be submitted in English.

Disclaimer: QUALCO collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). We are bound to use the information provided within your job application for recruitment purposes only and not to share these with any third parties. For more details on the processing of your personal data during the Recruitment procedure, please be informed in the Recruitment Notice, before the submission of your application.