Executive Secretary

• Follow up all project documents cycle start from beginning of the project to the end.
• Review distribution of drawings to all relevant staff/sections via Document Controller under internal document distribution system.
• Update and evaluate the logs for all items for all phases of project.
• Assists Technical Office Manager in presentations/letters to the customer/company management.
• Participate in all of log's reports for all operation sections.
• Responsible for doc. Control system for all sections between them.
• Responsible for file validation and document controlling. Before submitting a document or a file it must first be checked to be completed in copies, signed and stamped with proper stamp (IN-OUT).
• Effectively follow the company’s standard operating procedures in submissions of documents. Standard document submissions must take.
• Creating and submitting regularly updated logs including all project documents in the standard forms such as material submittal log, shop drawing submittal log, Inspection request log….etc.
• Ensuring that all Original approved and important documents filed in the company and the copies distributed among all project stakeholders to be updated and canceling the old revisions.
• Receive, file, copy and internally and externally distribute both paper and electronic versions of all documents/ Drawings.
• Ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the nest department to avoid confusion

Requirements

• High level education or equivalent.
• Experience in the construction field.
• Good knowledge with Arabic/English spoken/written.
• Excellent written and verbal communication skills.
• Excellent Computer skills.
• Valid driver's license.
• For males only.