Executive Secretary

Optimal, on behalf of its client, a Real Estate company, is seeking an Executive Secretary based in Athens.

Scope of Role
As an Executive Secretary you will provide high-level support to the CEO, ensuring the efficient coordination of a demanding daily schedule as well as both professional and personal commitments. The ideal candidate will demonstrate a positive mindset, discretion, flexibility, and the ability to work independently while following the CEO’s guidance.

Key Responsibilities

• Serve as the first point of contact: handling emails and phone calls on behalf of the CEO
• Manage calendars, arrange meetings, and coordinate appointments
• Oversee personal tasks and commitments, including family and social matters
• Arrange travel plans, bookings, and itineraries
• Maintain databases and filing systems
• Organize events and provide support with ad hoc projects
• Monitor deadlines and ensure timely reminders for important tasks
• Draft, prepare, and review reports, presentations, and correspondence with accuracy and confidentiality
• Establish and maintain administrative processes and procedures
• Liaise with staff, suppliers, partners, and clients
• Track, collate, and file expenses

Qualifications

• Bachelor’s degree in Βusiness Αdministration, Communications, or a related field
• Excellent written and verbal communication skills in English & French
• Strong command of Microsoft Office Suite
• Outstanding organizational, time management, and multitasking skills
• Proactive, flexible, and solutions-oriented attitude

What the company offers

• Competitive remuneration package.
• Exclusive benefits and privileges within the group’s hotels.
• Long-term career prospects within a reputable and growing hospitality group.
• A supportive and friendly workplace culture

About Optimal

Since 2005, Optimal has provided unparalleled, bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360° business support platform to our clients through 6 service divisions:

• Talent Acquisition
• HR Strategy & Talent Development
• Learning & Development
• Workforce Management
• Recruiting
• Outplacement