Executive Assistant (Bookkeeping & Administration)
Assist World
Apply to this job Philippines remote Until 9/29/2026 First posted July 31, 2026 Last posted July 31, 2026
Job description
About the Role
Our client is a private investment firm working with high-net-worth individuals across multiple
investment projects. We're looking for a highly organised, trustworthy Executive Assistant to
help manage the day-to-day administrative side of the business, allowing their directors to focus
on growth and client relationships.
This is a long-term opportunity for someone who enjoys variety, takes ownership of their work,
and can be relied upon to handle sensitive information with complete discretion.
Our client is a private investment firm working with high-net-worth individuals across multiple
investment projects. We're looking for a highly organised, trustworthy Executive Assistant to
help manage the day-to-day administrative side of the business, allowing their directors to focus
on growth and client relationships.
This is a long-term opportunity for someone who enjoys variety, takes ownership of their work,
and can be relied upon to handle sensitive information with complete discretion.
Key Responsibilities
● Manage two executive email inboxes and calendars
● Schedule meetings, lunches and follow-up appointments
● Update and maintain our CRM (currently Excel-based)
● Track client communications and proactively remind directors of follow-ups
● Process and organise invoices
● Carry out basic bookkeeping using QuickBooks
● Maintain spreadsheets and prepare reports and presentations
● General administrative support to two business partners
● Handle confidential financial and client information with professionalism
We're looking for someone who is:
● Highly organised with excellent attention to detail
● Experienced as an Executive Assistant, Virtual Assistant or Administrative Assistant
● Comfortable using Microsoft Excel, Word and PowerPoint
● Familiar with QuickBooks and basic bookkeeping principles
● Proactive and able to work independently
● An excellent written and verbal communicator
● Trustworthy, discreet and able to maintain strict confidentiality
● Experienced as an Executive Assistant, Virtual Assistant or Administrative Assistant
● Comfortable using Microsoft Excel, Word and PowerPoint
● Familiar with QuickBooks and basic bookkeeping principles
● Proactive and able to work independently
● An excellent written and verbal communicator
● Trustworthy, discreet and able to maintain strict confidentiality
● Comfortable managing multiple priorities and meeting deadlines
Nice to Have
● Flexible working hours (approximately 10 hours per week initially)
● Opportunity for hours to increase over time
● Long-term role with a growing investment business
● Supportive and collaborative working relationship with business owners
● Opportunity for hours to increase over time
● Long-term role with a growing investment business
● Supportive and collaborative working relationship with business owners
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Compensation (from employer):
300–600 USD per-month-salary
About this role
Summary
Manage emails, schedules, invoices, bookkeeping, and support two executives remotely.
Job title
Executive Assistant (Bookkeeping & Administration)
Experience level
experienced
Industry
finance
Location requirements
remote work allowed, candidate in Philippines
Salary
$0k–$1k
Management role
No
Skills & keywords
Required skills
Microsoft ExcelWordPowerPointQuickBooksdiscretion
Preferred skills
flexible hourslong-term rolecollaborative
Specializations
administrationbookkeepingExcelQuickBooks
Locations
Structured locations inferred from the posting.
Philippines
Remote Country