Executive Assistant Associate

• CEO Calendar & Schedule Management
  • Coordinate internal and external meetings, manage calendar, and set priorities
  • Actively work with ZEISS global stakeholder for meeting schedules
  • Arrange business trips, including travel bookings and itinerary preparation
• Administrative & Operational Support
  • Handle expense claims and track cost-related documentation
  • Carry out general administrative and office-related tasks
  • Manage and support the CEO’s participation in external associations and presentations
• Logistics Coordination
  • Manage meeting logistics including reservations and materials preparation
  • Support visitor management and executive events
  • Actively manage all external restaurant & dining venue reservations
• Communication Support
  • Facilitate communication with internal and external stakeholders
  • Support Company-wide event with GA team
  • Manage and monitor the company main telephone line and general email inbox in timely manner

Qualification

• 2–5 years of relevant experience as an Executive Assistant, Team Assistant, or Office Administrator
• Strong organizational, time-management, and multitasking skills
• High level of integrity, professionalism, and ability to maintain confidentiality
• Ability to work effectively in a fast-paced and dynamic environment
• Proficiency in MS Office (Outlook, Excel, PowerPoint)
• English communication skills must
• Strong interpersonal skills and a service-oriented mindset
• Detail-oriented, proactive, and a strong sense of ownership
• Experience in multinational companies or fast-paced environments is an advantage

Your ZEISS Recruiting Team:

KyuYul Jung （정규열）, ShinBi Park （박신비）