Executive Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support executives and their teams within the STI (Secure Truncations and interfaces) organization at NXP.

This role requires a strong ability to manage complex schedules, coordinate activities across teams, and ensure smooth day-to-day operations. The ideal candidate is a trusted partner who thrives in a fast-paced, global environment and demonstrates exceptional judgment, communication, and organizational skills.

Key Responsibilities

Manager Support

• Provide comprehensive administrative support to managers, including calendar management, meeting coordination, and travel arrangements
• Creating, handling and follow up of invoices
• Contractor and supplier management, logistics, export control
• Act as a gatekeeper and facilitator for communications
• Prepare presentations, reports, and meeting materials with high attention to detail

Team & Organizational Support

• Support  teams with coordination of team events, workshops, and offsites
• Help drive rhythm-of-business activities (staff meetings, reviews, reporting cycles)
• Assist in onboarding new team members and supporting internal processes
• Manage logistics for cross-functional collaboration across global teams
• Arrange and manage national and internation travel for team members

Operational Excellence

• Track and manage action items, follow-ups, and deadlines
• Maintain documentation, organizational charts, and key contact lists
• Support budget tracking, purchase orders, and expense management
• Identify opportunities to improve administrative processes and efficiency

Communication & Coordination

• Serve as a key point of contact between teams, and stakeholders
• Facilitate communication across different time zones and geographies, interface with other sites and assistants
• Ensure smooth information flow and alignment within the organization

Qualifications & Experience

• Proven experience as an Executive Assistant or similar role supporting managers and teams
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Excellent written and verbal communication skills in English (additional languages are a plus)
• High level of professionalism, discretion, and confidentiality
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and ability to learn new tools.
• Ability to work independently and proactively in a dynamic environment

Preferred Attributes

• Experience supporting teams in a fast paced technology environment
• Strong interpersonal skills and a collaborative mindset
• Ability to anticipate needs and act with a sense of urgency
• Comfortable working in an international, matrixed organization

More information about NXP in France...