Eastern Athletic Director

Essential Duties and Responsibilities

Program Leadership & Development

• Direct and supervise all high school athletic programs, teams, and events.

• Recruit, recommend, mentor, and evaluate coaches in collaboration with the Director of Enrichment/Engagement and building principal.

• Support professional growth opportunities for coaching staff.

• Develop and maintain equitable opportunities for all students to participate in athletics.

• Promote sportsmanship, citizenship, and academic achievement as integral components of athletics.

School day responsibilities	Co-curricular responsibilities
Collaborate with the building principal and district athletic director on hiring processes for coaches	Observe practices and provide feedback to coaches on team culture, leadership of team, and sportsmanship
Lead meetings with 8th grade students about High School sports during the school day in the Spring	Model good sportsmanship and ensure that coaches and student-athletes are displaying good sportsmanship during competitions
Communicate with coaches about opportunities for professional development
Ensure students and coaches are completing necessary sportsmanship courses
Track and record participation data on a weekly basis in each sport
Set goals with coaches at the beginning of season, provide feedback mid-season, and complete end of season evaluation using the coaching rubric
Teach (if certified) or assist with the teaching of classes related to athletics (examples include Coaching and Officiating, Sports Medicine, Physical Education, Health, etc.)

Operations & Event Management

• Maintain a current Emergency Action Plan at each location for each sport.

• Develop and coordinate practice, game, and facility schedules in partnership with the Director of Enrichment/ Engagement.

• Arrange and confirm officials, event staff, medical personnel, and security as needed.

• Oversee transportation scheduling for athletic events.

• Ensure safe and proper use of facilities, fields, and equipment.

• Manage inventory, distribution, and replacement of athletic uniforms and equipment.

School day responsibilities	Co-curricular responsibilities
Collaborate with athletic trainers to develop EAPs and ensure that they are posted at all venues	Ensure that EAPs are communicated to each team and practiced by teams at the beginning of the season
Schedule facilities for practices and games	Ensure that event staff are setup to maintain a safe and positive environment for all staff, spectators, and student-athletes
Schedule officials, transportation, and event staff for all home events	Supervise events and assign event managers for nights with multiple events
Prepare game sheets for league competitions and communicate to opposing schools and school/district staff, as necessary
Keep accurate inventory records of all uniforms and equipment
Communicate facility needs to operations, grounds, and Director of Enrichment and Engagement, as necessary

Fiscal & Administrative Management

• Monitor the building athletic budget within district guidelines.

• Oversee all purchasing of athletic equipment and supplies.

• Assist with fundraising efforts and ensure proper accounting of athletic funds.

• Maintain required records, including eligibility, rosters, program evaluations, and compliance documentation.
  
  

School day responsibilities	Co-curricular responsibilities
Follow all district accounting procedures to make necessary purchases and ensure that all purchases fall within budget guidelines	Ensure coaches are aware of policies and procedures related to budgets and fundraising
Ensure that all fundraising activity is done in accordance with district policies
Maintain records of master student-athlete eligibility and coach evaluations and share this information with the Director of Enrichment/ Engagement

Student-Athlete Support

• Ensure compliance with academic eligibility standards and district policies.

• Promote the health, safety, and well-being of student-athletes, including oversight of injury protocols and return-to-play procedures.

• Encourage positive relationships among students, coaches, families, and the school community.

• Foster leadership development and opportunities for student-athletes.

School day responsibilities	Co-curricular responsibilities
Keep a master list of eligibility for student-athletes, broken down by sport and support student-athletes in meeting requirements to stay eligible for the full season	Ensure coaches are following eligibility guidelines
Monitor physical and emotional well-being of all student-athletes and ensure that proper protocols and procedures are being followed	Observe practices and competitions to ensure coaches are communicating positively with student-athletes, families, and the school community
Individually check-in with student-athletes during the school day multiple times throughout the season
Encourage student-athletes to participate in multiple sports throughout the school year
Meet with student-athlete representatives 3-5 times a year to gain student perspective and input

Compliance & Communication

• Ensure adherence to policies of the District, MHSAA, and Capital Area Activities Conference.

• Serve as the primary liaison between the school, parents, media, officials, and the community regarding athletics.

• Communicate program goals, expectations, and schedules to coaches, students, and families.

• Report regularly to the Director of Enrichment/Engagement on program status, needs, and accomplishments.

School day responsibilities	Co-curricular responsibilities
Ensure all MHSAA attestments and requirements are completed by established deadlines	Make sure expectations and goals are communicated to coaches and student-athletes
Ensure coaches are submitting official ratings each week	Create and post visuals to help reinforce expectations and goals
Ensure information related to athletics is being communicated through announcements, newsletters, and other means of communication
Communicate information to media, as appropriate, related to athletics
Keep the Director of Enrichment/ Engagement informed of  needs, accomplishments, and concerns
Attend district AD meetings, league meetings, and other required MHSAA meetings

 

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Qualifications

• Bachelor’s degree in education, sports management, or a related field (Master’s degree preferred).

• Prior experience in coaching and/or athletic administration at the secondary school level.

• Knowledge of MHSAA and league regulations.

• Demonstrated organizational, leadership, and interpersonal communication skills.

• Ability to manage budgets, scheduling, and multiple programs simultaneously.

• Current CPR/First Aid certification (or willingness to obtain).

• Valid High School teaching certificate preferred.
  
  

 

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Professional Competencies

• Leadership: Models professionalism and inspires coaches and athletes.

• Collaboration: Works effectively with district leaders, school administration, and community partners.

• Equity & Inclusion: Ensures fair and inclusive participation in athletics.

• Problem-Solving: Responds effectively to challenges in a dynamic environment.

• Communication: Maintains clear, respectful, and timely communication with all stakeholders.
  
  

 

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Work Environment & Expectations

• Requires flexibility in schedule, including evenings and weekends.

• Involves frequent attendance at athletic contests and events.

• Requires the ability to supervise events indoors and outdoors in varying conditions.