Contracts Administrator

1. Contract Preparation & Documentation · Oversee the preparation, review, editing, and documentation of assigned contracts, addendums, amendments, correspondence, and other legal documents. · Maintain and file all documentation in the appropriate system for accuracy and accessibility.

2. Contract Analysis & Issue Resolution · Collect, compile, and analyze the history of contract negotiations, settlements, financial issues, and operational matters. · Prepare assigned contracts based on deal points provided and oversee the full contract process through completion. · Investigate and report potential contract issues while recommending solutions or courses of action.

3. Engagement Information System Management · Input and monitor itineraries, contract details, and venue attributes in the engagement information system. · Ensure timely updates and accuracy of all engagement-related data.

4. Contract Compliance & Collaboration · Review revisions made to standard contract language and amendments proposed by arena management. · Collaborate with the Booking Director, Contracts Director, in-house counsel, and/or Risk Management to ensure compliance. · Offer proactive solutions to address risks or deviations in contract terms.

5. Reporting & Continuous Improvement · Gather data, monitor progress, and update reports to track contract status from initiation to final distribution. · Keep detailed records of changes to contract language. · Manage special projects that improve efficiency and effectiveness of the contracting process.

1. High school diploma or equivalent GED. Associate's degree or equivalent from a 2-year college or tech school preferred.

2. 1 year of experience handling contractual documents

3. Oriented: Reviews contracts and documents with precision, ensuring accuracy, compliance, and alignment with requirements.

4. Rule Follower: Adheres to policies and procedures, following contract and legal standards to reduce risk and maintain consistency.

5. Service Mindset: Focuses on supporting stakeholders with solutions that balance company interests and relationships.

6. Patient: Remains calm and steady through complex negotiations and review cycles, maintaining professionalism.

7. Collaborative: Works effectively with cross-functional teams and partners to ensure compliant, successful agreements.

8. Sound Independent Judgement: Can assess different courses of action and make decisions based on that evaluation using the resources at hand with minimal guidance.