Contract Coordinator

<p style="text-align: left"><img src="https://secure.neogov.com/images/AgencyImages/jobposting/3491/jobpostings/image/20260521140947_Contract Coordinator 2026 05 21.png" class="fr-fic fr-dii" alt="Apply for the Contract Coordinator position"></p><p style="text-align: left"><span style="color: rgba(0, 0, 0, 1)">Join a team that plays a key role in shaping the services and resources that keep the City of Baytown running efficiently and responsibly. As a Contract Coordinator, you’ll collaborate across departments, manage high-impact procurement processes, and help secure the best value for the community through strategic contracting and vendor partnerships. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, relationship management, and making a measurable impact in public service.<br></span></p><p style="text-align: left"><span style="color: rgba(0, 0, 0, 1); font-weight: 400; font-style: normal; text-decoration: none">The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and evaluates bids and proposals to determine products and services are in compliance with stated specifications, conditions, purchasing policies and governmental laws; advises and confers with various departments; recommends award of bids, contracts and proposals to determine the best values for the City of Baytown.</span></p><span style="color: rgba(0, 0, 0, 1); font-weight: 400; font-style: normal; text-decoration: none"><span contenteditable="false" draggable="true" class="fr-video fr-deletable fr-fvc fr-dvi fr-draggable"><iframe width="640" height="360" src="https://www.youtube.com/embed/RK3ipTS-JAc?&amp;wmode=opaque&amp;rel=0" class="fr-draggable"></iframe></span></span><ul style="margin-bottom: 3pt"><li style="text-align: left; color: rgba(0, 0, 0, 1)"><span style="font-weight: 400; font-style: normal; text-decoration: none">Prepares bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.</span></li><li style="text-align: left; color: rgba(0, 0, 0, 1)"><span style="font-weight: 400; font-style: normal; text-decoration: none">Receives and investigates complaints and inquiries pertaining to annual contracts, various purchases, receipts, invoices, etc.; conferring with parties involved; reviewing available documentation and preparing verbal and/or written responses and recommendations, as appropriate; prepares reports for supervisor or other officials.</span></li><li style="text-align: left; color: rgba(0, 0, 0, 1)"><span style="font-weight: 400; font-style: normal; text-decoration: none">Provides assistance and support to Purchasing Manager as requested; provides technical advice to Buyer on preparation of transactions, possible suppliers and methodologies for the purchase of various commodities; directs Purchasing Technician in various purchasing duties.</span></li><li style="text-align: left; color: rgba(0, 0, 0, 1)"><span style="font-weight: 400; font-style: normal; text-decoration: none">Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.</span></li><li style="text-align: left; color: rgba(0, 0, 0, 1)"><span style="font-weight: 400; font-style: normal; text-decoration: none">Performs all other related duties as assigned.</span></li></ul><p style="margin-top: 0; margin-bottom: 0; text-align: left"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">Required:</span></p><ul><li style="margin-top: 0; margin-bottom: 0; color: rgba(0, 0, 0, 1); text-align: left"><span style="font-weight: 400; font-style: normal; text-decoration: none">Bachelor’s Degree from an accredited college or institution in a related field.</span></li><li style="margin-top: 0; margin-bottom: 0; color: rgba(0, 0, 0, 1); text-align: left"><span style="font-weight: 400; font-style: normal; text-decoration: none">Five years experience in a professional level Municipal Contract Administration role.</span></li></ul><p style="margin-top: 0; margin-bottom: 0; text-align: left"><span style="color: rgba(0, 0, 0, 1); font-weight: 400; font-style: normal; text-decoration: none">OR</span></p><ul><li><p style="margin-top: 0; margin-bottom: 0; text-align: left"><span style="color: rgba(0, 0, 0, 1); font-weight: 400; font-style: normal; text-decoration: none">An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.</span></p></li></ul><p style="margin-top: 0; margin-bottom: 0; text-align: left">Preferred:</p><ul><li style="margin-top: 0; margin-bottom: 0; color: rgba(0, 0, 0, 1); text-align: left"><span style="font-weight: 400; font-style: normal; text-decoration: none">Municipal government experience in Contract Law.</span></li><li style="margin-top: 0; margin-bottom: 0; color: rgba(0, 0, 0, 1); text-align: left"><span style="font-weight: 400; font-style: normal; text-decoration: none">Certified Public Purchasing Buyer</span></li></ul><p style="text-align: left"><span style="color: rgba(0, 0, 0, 1); font-weight: 400; font-style: normal; text-decoration: none">Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public.</span></p><div style="text-align: left"><span style="color: rgba(0, 0, 0, 1); font-weight: 400; font-style: normal; text-decoration: none"><span style="font-style: normal; text-align: left; text-indent: 0">Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve. &nbsp;</span></span></div><p style="text-align: left"><span style="color: rgba(0, 0, 0, 1); font-weight: 400; font-style: normal; text-decoration: none">Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.</span></p><p style="text-align: left"><span style="color: rgba(0, 0, 0, 1)">Overall Position Strength Demands</span></p><p style="text-align: left"><span style="color: rgba(0, 0, 0, 1)">Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.</span></p><span style="color: rgba(0, 0, 0, 1)"><span contenteditable="false" draggable="true" class="fr-video fr-deletable fr-fvc fr-dvi fr-draggable"><iframe width="640" height="360" src="https://www.youtube.com/embed/LASXtUFqaBk??si=LcrI3CjDcfNOF6Aq&amp;wmode=opaque&amp;rel=0" class="fr-draggable"></iframe></span></span>