Contract Administrator/Project Assistant - Asta

Overview

Interface with Management, Sales, and Estimators during the contract approval process. Will be responsible for the review, negotiations, and compliance of contracts. Must be able to identify contract risk, and draft complex contractual documentation in accordance with corporate policy, legal requirements, and obligations.

Responsibilities

• Review complex contract documents for legal risk.
• Draft and amend contract documents in multiple formats with a variety of legal documents and legal terminology.
• Assist with negotiations of contracts and manage the contract review process.
• Full Contract-order cycle management; review, manage warranty requests, inventory material, schedule of order installation with sub-tier contractors.
• Assist with project management and coordination with sales team and contractor.
• Communicates with customers and coordinates updated proposals, submittal package, install schedule, delivery date.
• Update contract proposals and vendor quotes as required and prepare for management review.
• Request updated quotes from third party vendors to confirm current costs and updating Sales order as/if needed, ordering of material from third party vendors.
• Work closely with PM’s on submittals, releasing of orders to production.
• Set up incoming contract files and create file folders & billing spreadsheets on the network.
• Request project information: credit applications, as needed.
• Create warranty documents with O&M Manuals.
• All Contract monthly billing/invoicing, POC reporting, aging reporting and Contract collections and reporting; escalated collections for non-contract orders.
• Other duties as assigned.

Qualifications

• Bachelor’s degree preferred and /or 3-5 years experience required. Paralegal experience preferred.
• In-depth knowledge of contracting concepts and approaches.
• Proficiency in Word, Excel & Outlook required.
• Must be detail-oriented.
• Excellent communication skills
• Ability to multitask in fast pace environment and adapt to changing priorities.
• Ability to work with minimal guidance and meet deadlines that require quick turnaround.

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  PHYSICAL DEMANDS:

• Regularly required to sit, stand, and walk.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.