Construction Office Administrator

All applicants must possess the ability to make independent decisions when circumstances warrant. Excellent presentation and written communication skills, time management and organizational skills are required. This position requires the ability to work under pressure, be self-directed with good business judgement and handle confidential information appropriately.

In this position you will be responsible for:

-Answering incoming calls

-Processing incoming mail, emails and faxes

-Data entry

-Filing and other basic clerical duties.

-Project coordinator

-Process permit applications

-Maintain client folders

-Work with Project Manager in sending out bid requests, meeting notices, delay notices, following up on bids and keeping track of submittals

-Some knowledge of insurance - will request insurance certificates for projects and maintain up to date liability insurance certificates from Subs

- Email campaigns

-Bookkeeping

Skills:

To qualify for this position, you must have:

-At least 3 year of experience in an construction office environment.

-Experience working in Google drive, and google drive programs

-Strong communication skills.

-The ability to type 30+ words per minute

-Bilingual (English & Spanish)

-Quickbooks

- Process building experience

-Detail oriented

-Computer literate

-Able to multi-task

-Able to juggle workload to meet deadlines

Must have a dependable vehicle and be able to work some overtime and weekends.

Job Type: Full-time

Salary: $40,000.00 /year

Required experience:

• Administrative Assistant: 3 years