Construction Office Administrator

About the Firm

Our mission: Transforming infrastructure with Passion and Kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Prudent Engineering is an Equal Opportunity Employer.

What you’ll be able to do

We are seeking a Construction Office Administrator to support our Manager of Construction Inspection Services (PA) and Pennsylvania-based inspection staff. This is a full-time, in-person position based in our King of Prussia, PA office.

In this role, you will provide day-to-day administrative support in a technical, project-focused environment. You will help keep office operations organized, support inspection staff and leadership, and assist with documentation, scheduling, and coordination. The ideal candidate is detail-oriented, dependable, and comfortable working with engineering and construction professionals.

Key Responsibilities

• Provide administrative support to the Manager of Construction Inspection Services (PA), including scheduling, correspondence, and meeting coordination
• Serve as a point of contact for office communications, handling calls, emails, and inquiries professionally
• Assist with organizing and maintaining project documentation, correspondence, reports, and records
• Assist in general payroll and invoicing process’s
• Support onboarding coordination for inspection staff, including paperwork, time sheets, management and tracking of Certifications and training
• Maintain organized electronic filing systems to ensure documents are accurate and easily accessible
• Assist with preparation of presentations, reports, and other internal materials
• Coordinate travel arrangements and logistics for field and office staff
• Manage office supplies, equipment, and day-to-day administrative needs
• Support internal record-keeping and documentation processes related to construction inspection services
• Assist with general office coordination and administrative tasks to support team efficiency

The minimum requirements we seek

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 3–5 years of experience in an administrative or office support role
• Experience supporting engineering, construction, inspection, or consulting teams required
• PennDOT ECMS experience strongly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in Adobe and/or Bluebeam (PDF) preferred
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• High attention to detail and ability to manage multiple priorities
• Ability to work independently and as part of a team
• A professional, positive, and reliable work style
• A valid driver’s license is preferred

What we will offer

• An annual salary: $65,000–$85,000
• Medical, dental, and vision benefits
• 401(k) with company match
• Paid time off plus paid holidays
• Opportunities for professional growth and career advancement

*Actual compensation may vary based on work experience, location, market conditions, education, training, certifications, and other credentials, as well as applicable knowledge and skills.