Business Support Co‑ordinator (Cape Town)

About EDF power solutions (Pty) Ltd

EDF power solutions (Pty) Ltd is an international energy player active in more than 25 countries, developing, investing in, building, and operating renewable and low‑carbon energy generation and transmission solutions. The company delivers a broad suite of technologies including wind, solar, hydro, biomass, battery energy storage, flexible power systems, and low‑carbon mobility solutions.

In South Africa, EDF power solutions (Pty) Ltd has been operating since 2009 with offices in Cape Town, Gqeberha, and Johannesburg, and is undergoing rapid growth. The business currently manages four operational wind farms totalling 142 MW and is constructing 1.5 GW of wind, solar and BESS projects across 11 sites. It also leads major hydropower developments in Madagascar, Malawi, and Mozambique, with ambitions to deliver 5 GW of renewable projects in the region by 2030.

About the Role

We’re looking for a Business Support Co‑ordinator to manage the day‑to‑day operations of our Cape Town office, ensuring a professional, well‑run, and efficient workplace environment.

This is a hands‑on, office‑based role responsible for facilities coordination, front‑of‑house operations, vendor management, and administrative support. You will play a key role in maintaining high operational standards, ensuring issues are proactively managed, and supporting a seamless employee and visitor experience.

Key Responsibilities

Office & Facilities Management

• Take ownership of office facilities coordination, ensuring a safe, functional, and well‑maintained environment.
• Log, track, and resolve maintenance issues (e.g. HVAC, plumbing, lighting, access control).
• Manage relationships with landlords, building management, and service providers.
• Conduct regular office checks across reception, meeting rooms, and shared spaces.
• Maintain accurate facilities documentation and service logs.

Reception & Front‑of‑House

• Act as the primary point of contact for visitors, ensuring a professional and welcoming experience.
• Manage visitor access and adhere to H&S and security procedures.
• Coordinate meeting room bookings and ensure spaces are prepared.
• Handle calls, deliveries, mail, and courier logistics.

Administrative & Business Support

• Provide structured administrative support to the Business Support team and office.
• Coordinate onboarding logistics (workspace readiness, access setup, orientation).
• Support internal meetings, events, and catering arrangements.
• Maintain filing systems and handle confidential information professionally.

Financial, Fleet & Vendor Administration

• Support procure‑to‑pay processes (purchase requests, invoices, supplier documentation).
• Manage company credit card reconciliations.
• Coordinate fleet administration including maintenance, licensing, and compliance.
• Track office costs and support budgeting activities.
• Manage and follow up on insurance claims and supplier documentation.

Health, Safety & Compliance

• Support a safe and compliant office environment.
• Assist with emergency preparedness, fire drills, and safety checks.
• Escalate risks, incidents, and non‑compliance in line with procedures.

Qualifications & Experience

Minimum Requirements

• Certification or Diploma in Facilities Management, Health & Safety, Business, or Financial Administration.
• 5–10 years’ experience in office coordination, facilities coordination, or similar corporate roles.
• Proven experience managing facilities and service providers.
• Experience with financial administration (P2P processes, invoicing, credit cards).
• Proficiency in MS Office 365 (Outlook, Excel, Word, PowerPoint).
• Valid driver’s licence and own reliable vehicle.

Competencies

Technical

• Strong administrative and systems capability across office tools and processes.
• Ability to manage documentation, workflows, and vendor coordination efficiently.

Behavioural

• Strong ownership mindset with the ability to work independently.
• Highly organised, detail‑oriented, and solutions‑focused.
• Confident stakeholder engagement with vendors, landlords, and internal teams.
• Professional, calm, and adaptable in a fast‑paced environment.
• Strong communication and interpersonal skills.

Why Join Us

Join a purpose‑driven organisation at the forefront of renewable energy in Southern Africa. As a Business Support Co‑ordinator, you will play a key role in enabling a professional, efficient, and well‑run workplace - directly supporting employee experience and overall business performance.

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