Business Management Coordinator - Classic & Old Masters

PRIMARY FUNCTION/POSITION SUMMARY:

Support the Business Director with coordination of the day to day operations of our business across the Classic and Old Masters groups including Decorative Arts, Sculptures, Books and Manuscripts, Old Master Paintings, Old Master Drawings, and allocated Collections.

Support on calendar planning, catalogue production, tours, pre-sale set up and viewing. Coordination of disputes and stock. Support with preparation and compilation of presentation decks, departmental reporting; Specialist tracking and market share data.

Acts as part of international team supporting global initiatives as required.

ESSENTIAL JOB FUNCTIONS (Duties include but are not limited to the following):

Business, Financial & Risk support.

• Delegated Online auction business support

• Compile statistics on competitor sales pre and post-sale (i.e. sale statistics)

• Prepare all sale week communications

• Compile all third party costs

• Coordinate stock management support

• Maintain live runner of active client issues, disputes, risk and insurance cases minute weekly / monthly meetings and escalation to Business Director.

• Support Specialist Tracking entries, amendments for department.

Operational support & people

• Support on overall temporary staff, management of training & overall hours

• Maintain overall department Classic & Old Masters Paris calendar

• Oversee the sale calendar and viewing schedules for the department, working closely with Operations and Heads of Department

• Coordination support on catalogue and dedicated catalogue production process and help to track against deadlines

• Coordination support of tours and exhibitions for sale highlights and liaise with centralized tour coordinator.

• Coordinate sale, tour, marketing and viewing deadlines for departments.

• Support Business Director during all sale week, logistics, financial Meeting preparation

• Other duties Business Coordinator support as and when required

Qualification requirements:

• Be a highly organized individual, who can think outside of the box and readily adapt to changes

• Exceptional client service skills including strong verbal and written communication skills (French & English)

• Strong Project management skills including ability to multi-task, prioritize and manage multiple processes

• Strong ability to monitor task progress and ensure consistency in approach.

• Strong attention to detail and follow-up skills

• Excellent communication and interpersonal skills, including superior written and spoken communication.

• Ability to remain calm in stressful situations

• Ability to creatively problem solve

• Ability to work independently and as part of a team