Billing Specialist

Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. 

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team.  Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world and continues to grow.  You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.  

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry.  You can also follow us on LinkedIn and Instagram. 

Job Description

As a Billing Specialist, your primary responsibility will be to ensure accurate, timely, and efficient handling of billing and financial processes. You will play a key role in supporting the company’s financial operations, maintaining healthy cash flow, and ensuring exceptional service to clients.

• Generate and distribute accurate and timely client invoices based on services rendered and contractual terms.

• Verify billing information, including pricing and discounts, to ensure accuracy before issuing invoices.

• Monitor client payments, follow up on outstanding invoices, and resolve any payment discrepancies.

• Manage cash collection processes to support healthy cash flow and minimize overdue balances.

• Maintain and update client accounts and billing records in the SAP system.

• Collaborate with sales and engagement teams to align billing with service delivery.

• Support the preparation of financial reports such as revenue forecasts and aging reports.

• Address client billing inquiries promptly and professionally, ensuring high service quality.

• Ensure compliance with billing regulations and support process improvements for greater efficiency.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred..

• Strong attention to detail and accuracy.

• Excellent communication and interpersonal skills.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Proficiency in Microsoft Office, especially Excel.

• Customer-focused with a problem-solving mindset.

Additional Information

Please note this job is available in a hybrid mode with monthly visits to our Opole office.

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status. Please note, AI is used as part of the application process.