Backoffice Administrator
Kardex.wd3.kardex
Apply to this jobAre you a structured, detail-oriented professional with a passion for systems, processes, and smooth coordination? Kardex is looking for a Finnish-speaking Back Office Administrator to join our New Business team in the Nordics.
In this role, you’ll play a central part in ensuring our customer orders are efficiently processed from sales handovers to invoicing. You will work closely with both sales and project management teams and act as key support for internal and external stakeholders.
Your tasks
You’ll ideally be based near our offices in Lillestrøm, Norway or Jyväskylä, Finland, and we see it as a plus if you can work partly on-site. However, for the right candidate, we are open to remote work from other locations within the Nordics.
At Kardex, we value precision, ownership, and collaboration. In this role, you’ll contribute directly to our operational excellence and customer satisfaction across the Nordic region.
Key Responsibilities
Order Handling & Coordination
Enter and manage customer orders in our ERP system (SAP), ensuring data accuracy and completeness
Clarify commercial and technical aspects related to orders and configurations
Coordinate internal and external purchase orders to meet delivery timelines
Track order changes, goods receipts/issues, and incoming/outgoing invoices
Support project management with shipment planning, documentation, and reporting
Process & System Support
Maintain ERP master data and support system-based process improvements
Assist sales and realization teams with administrative tasks and customer-related documentation
Ensure timely and accurate invoicing, including credit/debit notes
Qualifications
Fluent in Finnish and English, with proficiency in one Scandinavian language
Experience with ERP systems (SAP preferred) and strong Microsoft Office skills
At least 3 years’ experience in order processing, customer service, or administrative roles
Educational background in commercial or technical fields
Accurate, structured, and comfortable handling multiple tasks in parallel
A true team player with a proactive mindset and strong communication skills
Your profile
What We Offer
A key role in a growing international company, with real impact on operations
Hybrid work flexibility – with the option to work remotely if not near an office
Supportive and skilled colleagues across departments and countries
Continuous learning and development in a stable, value-driven organization
If you thrive in a fast-paced environment where precision and collaboration matter – and want to contribute to shaping efficient customer delivery processes – we’d love to hear from you.
Apply today and become a vital part of Kardex Nordic!
Summary
Process customer orders and support project management in a detail-oriented role.
Job title
Backoffice Administrator
Experience level
3+ years
Industry
logistics
Location requirements
Located in Kjeller or remote work within the Nordics allowed
Salary
Not specified
Visa sponsorship
H-1B sponsor history
Management role
No
Required skills
Preferred skills
Specializations
Structured locations inferred from the posting.
8620 Kjellerup, Denmark
Unknown location