Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Associate, Administrative Services

Job Description:

 

An associate acts as the company’s brand champion when greeting guests and team members to ensure their first interaction at HITT is positive. This position performs work that varies in scope and allows them to develop in their position. This position researches and identifies potential solutions to assigned tasks or projects. An associate contributes to the day-to-day operations of the office they sit in. This position typically reports to and receives direction from a senior associate, manager, or BUL. Associates do not supervise any direct reports.

Responsibilities

• Manage mail, shipping, and postage, including supply tracking and USPS registration

• Maintain seating charts and assist with workstation moves, purges, and signage updates

• Support events, meetings, and newsletters in coordination with the regional BUL

• Coordinate headshots for new and promoted team members with Marketing

• Register staff for industry events and distribute tickets as needed

• Receive, distribute, and return IT equipment for onboarding/offboarding

• Maintain preferred caterers list and order pantry/kitchen supplies

• Coordinate on/off-site events, including catering, A/V, and setup

• Order business cards, Red Bucket items, and marketing giveaways

• Order office and marketing supplies; troubleshoot printers and copiers

• Maintain shared spaces and office décor, including seasonal decorations

• Open/close the office daily; manage desk setups for hires and departures

• Maintain PPE inventory and ensure availability

• Ensure reception coverage (8:00 AM–5:00 PM) and maintain related SOPs

• Support emergency protocols and update as needed

• Manage security access systems (e.g., Kastle) for new and departing staff

• Review and confirm accuracy of vendor and catering invoices

• Use department/project-specific tools and systems proficiently

Qualifications

• A four-year degree is preferred, but not required

• In lieu of a degree, relevant work experience is acceptable

• Strong communication, organizational, and time-management skills

• Proficiency in Microsoft Office and basic office technology

HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.

HITT Contracting, Inc. promotes a drug-free workplace.