Assistant to Executive Assistant to CEO

The Assistant to the Executive Assistant to the CEO will provide vital support in managing the CEO’s schedule, communications, and administrative responsibilities. This role requires excellent organisational skills, strong attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will help ensure the smooth operation of the CEO’s office and contribute to the effective management of executive functions.

Key Responsibilities

• Assist in managing the CEO’s calendar and scheduling appointments efficiently.
• Support the preparation, formatting, and organisation of documents, presentations, and reports.
• Act as a point of contact for internal and external communications, handling requests and inquiries promptly and professionally.
• Coordinate travel arrangements, itineraries, and logistics for the CEO and Executive Assistant.
• Maintain and update confidential files, records, and important documentation.
• Assist with administrative tasks related to the CEO’s property portfolio.
• Draft and respond to professional emails and correspondence on behalf of the Executive Assistant or CEO when required.
• Complete various administrative and ad hoc tasks to support the Executive Assistant and CEO.

Requirements

Minimum Experience:

• 1 to 2 years of experience in an administrative or assistant role.

Preferred Background:

• Previous experience as a Secretary, Personal Assistant, Administrative Assistant, or Assistant to a Manager / Senior Executive.
• Experience working in a tech company environment is preferred.
• Degree in Business Administration or a related qualification is an advantage.
• Strong secretarial and administrative experience.

Key Skills Required:

• Fluent in written and spoken English.
• Excellent written and verbal communication skills.
• Strong email drafting and professional correspondence skills.
• Experience handling Google Calendar scheduling and calendar management tools.
• Proficiency in Microsoft Office Suite.
• Strong organisational and time management skills.
• Ability to multitask and prioritise effectively under pressure.
• Professional communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive attitude and ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving abilities.

Benefits

• Role paid in GBP equivalent under a UK Contract.
• Opportunities for professional development and career progression.
• Supportive work environment with a focus on work-life balance.
• Exposure to senior leadership and executive-level operations.