Analyst Sr. Lease Administration

Job Summary:

Responsible for providing expert-level guidance, mentorship, and training to internal team members and to our third-party Service Provider. Evaluating landlord compliance, managing, maintaining, and auditing lease related expenses (e.g. Fixed Rent Payments, OPEX Reimbursements, Percentage Rent Reporting, Lease Abstraction, etc.). Ensuring timely and accurate Implementation of new leases and modifications. Analyzing complex or unresolved billing invoices, according to WAG procedures and policies.  Ensuring compliance with SOX-related policies. Other duties, as assigned.

Job Responsibilities:

• Approves disbursements for lease-related expenses, processed by Service Provider, such as rent, common area maintenance, insurance, utilities; verifies accuracy of payments and related supporting documentation before final approval. Analyzes escalated bill payments that the Service Provider cannot resolve. Verifies the accuracy of the bill/claim and works directly with Landlords and Property Managers to resolve issues. Responsible for reimbursements to, or collections from the customer. Updates databases to reflect actions.
• Interprets lease language, abstracts leases and translates information to summarize payment obligations within lease database. Works with multiple departments including Real Estate, Real Estate Law, Construction, Facilities Maintenance, Tax, and Accounting to ensure the proper handling of Walgreens legal obligations under the terms of the lease contracts for various location types (i.e. Stores, District Offices, DTR Centers, Healthcare Facilities, and Corporate sites).
• Audits the initial set up of all new leases completed by Service Provider, to appropriately account for all payment obligations included in the lease.  Approves initial rent payments.  Audits payments, credits, and escrow adjustments entered into the Lease System by Service Provider to remit accurate systematic monthly lease payments. Approves monthly fixed payments in Lease System.
• Manages all updates to lease dates and general terms, including lease modifications, extensions, and terminations with Service Provider.
• Audits monthly rent statements prepared by Service Provider and approves payments.  Ensures all statements are handled and reported by the due date specified in the Lease.
• Provides accurate and timely response to phone calls and e-mails received from:  Landlords, Property Managers, Results, Real Estate Law, Real Estate, District Managers, Store Managers, or Business Unit.
• Works on special projects and plays an integral part in improving systems, processes, and creating efficiencies to enhance the Real Estate management process for Company and Service Provider.

About Walgreens

Founded in 1901, Walgreens (www.walgreens.com) proudly serves nearly 9 million customers and patients each day across its approximately 8,500 stores throughout the U.S. and Puerto Rico. Walgreens has approximately 220,000 team members, including nearly 90,000 healthcare service providers, and is committed to being the first choice for pharmacy, retail and health services, building trusted relationships that create healthier futures for customers, patients, team members and communities.