Administrative Specialist (Supervisory Level)

The work we do matters!

Hiring Agency:

Health & Human Services - Agency 25

Location:

Omaha, NE

Hiring Rate:

$19.940

Job Posting:

JR2025-00018902 Administrative Specialist (Supervisory Level) (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

08-30-2025

Job Description:

Make a Difference Every Day

Join a mission-driven team that plays a vital role in protecting Nebraska’s children and vulnerable adults. As an Administrative Specialist with the Abuse/Neglect Hotline, you'll provide essential operational support, supervise frontline staff, and ensure compliance with laws that keep people safe.

What We Offer:
We value our employees' hard work and offer a supportive and friendly work environment along with a comprehensive benefits package that includes:

State-matched retirement contribution of 156%!
13 paid holidays
Generous leave accruals that begin immediately
Tuition reimbursement program
Public Service Loan Forgiveness Program (PSLF) through the Federal government.
79% employer-paid health insurance plans
Dental and vision insurance plans
Employer-paid $20,000 life insurance policy
Career advancement opportunities as the largest and most diverse employer in the state.
Training and development based on your career goals
Employee Assistance Program

If you're ready to get your career started with the State of Nebraska and be part of a team that makes a difference in the community, apply today!

 

What You’ll Do

In this role, you will:

• Supervise, train, and guide Hotline support staff
• Ensure compliance with federal/state requirements and agency policies
• Track law enforcement reports for entries into the central registry
• Review Background checks for accuracy and completeness.
• Serve as the Security Administrator, managing user access and permissions
• Oversee daily office operations, track workloads, and assign tasks
• Coordinate purchasing and monitor program equipment and financial needs
• Communicate with internal teams and external partners, including law enforcement and legal representatives
• Analyze data to support program evaluation and performance improvement
• Provide backup support to Office Specialists when needed

 

Requirements / Qualifications:

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Qualifications

• 1+ year experience supervising or leading administrative support staff
• 1+ year experience in human services, child welfare, or protective services
• 1+ year experience managing office operations, purchasing, or data reporting
• Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint

Key Skills and Competencies

• Strong understanding (or willingness to learn) of child/adult protective service laws
• Excellent organizational, time management, and multitasking abilities
• Clear and professional verbal and written communication
• Ability to analyze information, identify trends, and make data-informed recommendations
• High attention to detail, especially in compliance, documentation, and recordkeeping
• Team-oriented approach with strong interpersonal skills

 

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.