Administrative Program Specialist A-EC

Louisiana

Baton Rouge, LA, LA, US Until 9/23/2026 3+ years exp First posted July 25, 2026 Last posted July 25, 2026

Job description

<div style="text-align: center"><img src="https://secure.neogov.com/images/AgencyImages/jobposting/1546/jobpostings/image/20260716095210_LDOE Logo Primary (1) 1.png" style="width: 300px" class="fr-fic fr-dii"></div><div style="text-align: center">*This position is located in Baton Rouge, LA*</div><undefined> </undefined><div style="color: inherit; font-style: normal; text-indent: 0">Office of Early Childhood Operations Job Focus Area</div> At LDOE, our mission is to ensure that all children from birth to four will lead the way to kindergarten readiness. The Louisiana Department of Education’s Early Childhood Operations is seeking a detail-oriented and proactive professional to serve as an  Administrative Program Specialist A which reports directly to the Executive Director. This role involves managing data, preparing reports, assisting with compliance tracking, and facilitating communication across departments. In addition, will serve as time administrator, oversee leases, provide support for the Licensing Division and administrative support to the Executive Director of Early Childhood Operations. The ideal candidate is organized, and detail-oriented. <div style="color: inherit; font-style: normal; text-indent: 0">Candidates with the following skills and competencies are encouraged to apply:<ul><li>Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.</li><li>Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.</li><li>Making Accurate Judgments:  The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.</li><li>Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.</li><li>Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.</li></ul></div><div>Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.</div>The official job specifications for this role, as defined by the State Civil Service, can be found <a href="https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090" target="_blank">here</a>.<div style="color: inherit; font-style: normal; text-indent: 0">As an Administrative Program Specialist A you will perform responsible duties related to:<ul style="padding-left: 2rem; margin-top: 0; margin-bottom: 3pt"><li>Payroll management</li><li>Coordination of program information by maintaining databases and generating reports</li><li>Maintaining information integrity</li><li>Handling a large volume of communication, including Licensing phone calls and emails</li><li>Presenting in workshops and meetings</li><li>Ensuring program compliance to Federal and State Regulations</li><li>Receives, stores, and distributes supplies; maintains inventory of such</li><li>Serves as clerical assistant to managers and directors, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters</li><li>Update website information for LDOE Early Childhood Operations. </li><li>Support the Executive Director by managing calendars, preparing reports, and handling administrative tasks.</li></ul> Position-Specific Details: Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.  Career Progression: This position does not participate in a Career Progression Group. Work Schedule: Work hours are Monday - Friday. Work hours will be determined. Compensation: The salary offered will be determined based on qualifications and experience.   **Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.   How To Apply:No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information:For further information about this vacancy contact:Louisiana Department of Education – Human ResourcesPO Box 94064Baton Rouge, LA 70804<a style="color: inherit !important; text-decoration: underline !important">[email protected]</a> </div><div style="text-align: center">Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities</div>

About this role

Summary

Manage data, reports, compliance, communication, and support for early childhood program.

Job title

Administrative Program Specialist A-EC

Experience level

3+ years

Minimum experience

3+ years exp

Industry

government

Location requirements

Baton Rouge, LA, on-site, remote not allowed

Salary

The salary offered will be determined based on qualifications and experience.

Management role

Skills & keywords

Required skills

data managementreportingcompliancecommunication

Preferred skills

None specified

Specializations

data managementreportingcompliancecommunication

Locations

Structured locations inferred from the posting.

Baton Rouge, LA, USA

On-site City