Administrative Assistant Part-Time

Overview

The Area Coordinator is responsible for scheduling, supervising, and coordinating the care delivered to clients by the paraprofessional staff in the Personal Assistance Department. 

Responsibilities

• Communicate with all staff in a manner that conveys respect, caring and sensitivity.

 

• Schedules and coordinates paraprofessional employee time utilizing the client information system; ensures client coverage; respect client choice; recognize changes in client status or condition;

 

• Relay any all client issues and changes to appropriate person i.e. Director Personal Assistance, nurse, ASAP, and other payers in accordance with specified procedures.

 

• Communicate with field staff the importance of timely, accurate communication of ALL changes pertaining to client status, schedules, etc;  

 

• Communicates schedules and any changes in schedules to appropriate parties, including ASAP case managers, clients, family members, Home Health department and other referral sources;

 

• Daily maintains accurate and up to date schedules in the client information system;

 

• Checks daily the state authorization system (currently Mediware) for changes in consumer status i.e. suspensions, resumptions, increases and decreases in authorized units of service.

 

• Initiates and maintains documentation for all changes to the schedule, including to whom the change was communicated;

 

• Processes payroll weekly; verifies incoming time sheets for accuracy; makes changes to the schedule accordingly; monitors mileage and travel time;

 

• Reviews monthly ASAP and other billing to assure all services that have been delivered are in accordance with the authorization provided by payer 

 

• Ensures that workers are where they are scheduled to be by conducting random phone call checks;

 

• Initiates and maintains documentation of any employee issues, i.e. arriving late, leaving early, no shows, etc.; brings issues to the attention of the Director of Personal Assistance;

 

• Schedules PCA and HHA orientations with Field Supervisor, RN and Home Health Department

Required Qualifications

Qualifications and Experience:

 

• High School Diploma;
• Two (2) years experience in Homecare or similar environment;
• Computer literacy with ability to manage scheduling functions of client information system;
• Basic knowledge of Microsoft Office Suite, including Outlook.
• Bilingual Russian-English helpful.