Administrative Assistant

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for an Administrative Assistant (60%) to join our UniQue team.

We're looking for a proactive and versatile Administrative Assistant to support the smooth day-to-day operation of our office. This is a varied role combining office administration, supplier coordination, fleet management, invoicing support, and workplace safety responsibilities.

What will you be bringing to the team?

• Coordinate office administration and daily operations.
• Liaise with suppliers and external service providers.
• Manage administrative aspects of the company vehicle fleet.
• Support invoice preparation and general administrative processes.
• Oversee shared mailbox management and request follow-up.
• Support health & safety initiatives and compliance activities.

Requirements

What do you need to succeed in this position?

• Bachelor's degree.
• Previous experience in Office management, Office Reception, or an Administrative role.
• Strong organizational skills with the ability to manage diverse priorities proactively.
• Ability to take ownership and find practical solutions.
• Safety Officer certification is an asset; willingness to be trained as a Designated Employee (Salarié Désigné) is equally valued.
• Excellent command of the English and French languages (verbal & written).

Benefits

What are we offering to our UniQue people?

• A collaborative, people-oriented work environment.
• A role with broad exposure across different areas of the business.
• A flexible 60% schedule (24 hours/week), supporting work-life balance.
• Permanent contract preferred.

If you enjoy variety, autonomy, and being the person who helps keep things running smoothly, we'd love to hear from you.