Role & Responsibilities 

• Provide comprehensive administrative support to the MIM General Manager including calendar management, meeting coordination, travel arrangements, and day-to-day operational support. 

• Prepare presentation materials, reports, correspondence, meeting agendas, emails, and other internal and external communications. 

• Prepare and distribute reports and communications on a regular schedule. 

• Maintain files, databases, organizational records, archives, distribution lists, team calendars, and other relevant documentation. 

• Manage inquiries, and respond to or route requests from internal and external stakeholders with appropriate follow-up and communication. 

• Schedule and coordinate meetings, customer visits, conferences, domestic and international travel, and other group activities. 

• Work collaboratively across MICTX and GE HealthCare leadership and administrative staff, fostering strong partnerships and supporting organizational priorities. 

• Handle highly confidential and sensitive information with the highest degree of professionalism, discretion, and integrity. 

• Support hiring and onboarding activities by coordinating interview schedules, greeting candidates, facilitating onboarding activities, and helping ensure a positive 

• employee experience. 

• Utilize and train others on contemporary collaboration tools and company systems to support effective meetings, events, communication, and productivity. 

• Coordinate team events, employee engagement activities, MUTTS events and other organizational programs. 

• Support space planning for multiple teams, and assist with new hire onboarding and workspace preparation. 

• Update and maintain organizational charts and team calendars. 

• Prepare and submit expense reports in a timely manner and assist with invoicing and other administrative processes as needed. 

• Manage office supplies, conference room coordination, organizational distribution lists, and other routine business operations. 

• Support special projects and provide additional administrative and operational assistance as required. 

Required Qualifications 

• High school diploma/GED with 5+ years of relevant experience.

• Strong organizational, planning, and prioritization skills. 

• Ability to manage multiple activities simultaneously in a fast-paced environment. 

• Excellent written and verbal communication skills. 

• High level of professionalism and discretion when handling confidential information. 

• Strong collaboration and relationship-building skills across leaders, teams, and functions. 

• Proficiency with Microsoft Office and modern collaboration tools.