Administrative Assistant

DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties or projects may be assigned.

GENERAL OPERATIONS

Greet visitors to the office.
Answer telephones.
Dispatch engineering to handle tenant service requests.
Follow up on tenant requests to confirm timely completion of work.
Open, date stamp and distribute mail and deliveries.
Order office supplies and kitchen supplies.
Prepare tenant payments for deposit and forward to Corporate office.
Contact tenants who are late paying rent.
Prepare invoices for payment.
Prepare tenant memos
Prepare employee timesheets and forward to Corporate office.
Prepare monthly reports including leasing report, stacking plan, deal list, tenant contact list, emergency contact list and delinquency report for review and approval.

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION

Computer
Copy Machine
Telephone
Two-way radio
Pager
Fax
10-key adding machine
Paper cutter
Step stool

TECHNICAL PREREQUISITES

Must have high school diploma or GED
Must have intermediate level knowledge of Word and Excel.
Strong written and verbal communication skills.
Ability to communicate in a clear, positive and professional manner with tenants, employees and vendors.
Ability to exercise good judgment and professional demeanor when interacting with building management, tenants and vendors.
Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.
Team player attitude.
Strong customer service orientation.

PHYSICAL REQUIREMENTS

Primarily sedentary work involving regular use of keyboard and telephone. Should be able to sit for long periods of time.
Occasionally ascend stairs or step stool.
Occasionally lift and carry 5 – 10 pound parcels.
Periodically deliver correspondence to tenants within the building.

All your information will be kept confidential according to EEO guidelines.