Administrative Assistant

MAKE HISTORY WITH US

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business, and building our future on one clear purpose to deliver a smoke free future.
With huge change, comes huge opportunity. 

JOIN US!

REQUIREMENTS:

•    Relevant prior experience in a similar role

•    Proficiency in Polish and English
•    Very good work organization
•    Easiness in establishing contact with people (solid customer focus)
•    Effective communication skills - you know how to interact with stakeholders from different organization levels
•    Strong responsibilities prioritization and high attention to details
•    Ability to work with MS Office package (Excel, Word, Power Point, Outlook) & AI tools
•    Basic knowledge of Procure to Pay (P2P) workflows and experience in working with ICERTIS, COUPA and SAP systems

NICE TO HAVE:

•    Previous experience in a multinational environment

WE OFFER:

•    Contract of employment - in this position you will earn no less than PLN 8,200 gross per month
•    Hybrid work model: 40% per month working on-site – Warsaw HQ
•    Cross-functional projects in teams & companies (international)
•    Cafeteria with various benefits
•    Private medical & dental care, life insurance
•    Flexible working arrangements
•    Lunch card
•    Wide range of trainings, further education, optional language courses

 
YOUR TASKS:

•    Meetings - organizing and booking 
•    Organizing travel arrangements 
•    Submitting and reconciling expense reports
•    Visits coordination - providing support for visitors and guests
•    Administrative duties – f.ex. filing, copying, binding, scanning, etc.
•    Booking activities - conference calls, rooms, taxis, couriers, hotels, etc.  
•    Coordinating office procedures
•    Confirming restaurant reservations
•    Helping with presentation & communications materials
•    Supporting transactional activities 
•    Record-keeping and system processing of contracts and regulations
•    Handling multiple BAU related tasks
 
Please note that only on-line applications will be taken into consideration.  
Only selected candidates will be contacted 

Each person who sends the application will receive information about its status.

At PMI we run the business in line with ethical principles and encourage SpeakUp culture. We care for equal chances and fair treatment. If you find anything that violates these principles in this job offer or the recruitment process, you may contact our Ethics and Compliance Team at [email protected]. Read more about Ethics&Compliance at PMI – here.