Administrative Assistant

About Us:

BW Design Group is a fully integrated architecture, engineering, construction, system integration, and consulting firm committed to helping our clients realize their most critical goals from Strategy to Commercialization. As the only firm born from a manufacturing technology company to become an independent and fully integrated firm, we combine deep domain expertise in the manufacturing environment with an approach that is built to serve the dynamic needs of our clients. Rooted in our distinct culture of Truly Human Leadership, we cultivate the leaders who will define tomorrow and partner with our clients in the food & beverage, life sciences, industrial, and advanced technology industries to build the future of manufacturing and technology.

 

Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world.

 

Job Description:

Administrative Assistant

Who You’ll Work With

You will join one of our 45 offices in the US, be part of a committed team of over 1500 professionals, and work in teams and directly with our clients doing work that is shaping the world around us. You will be welcomed into a rapidly growing business and team and empowered to make an impact. You will be valued, cared for, and challenged on your path to becoming a world-class professional and surrounded by leaders who are committed to creating an environment that enables you to realize your own success and fulfillment.

When you join Design Group as an  Administrative Assistant, you are joining a team that will challenge you and position you for growth. In this role, you will work with a team of industry experts to help the world’s leading companies solve their most difficult problems. You will partner with seasoned leaders, technical specialists, and subject matter experts to deliver the highest quality solutions to our clients with consistency and accuracy.

What You’ll Do

You'll work individually and in teams to support capital projects and implement solutions for our clients. Together, you will help our clients make critical changes to improve their performance and realize their most important goals.

• Provide general administrative support for a large engineering consulting office, including:
  • Greet clients, vendors, recruits and other visitors in a courteous and professional manner
  • Answer the main switchboard and route incoming calls to appropriate personnel
  • Assist with scheduling meetings and preparing conference rooms along with visitor logistics
  • Provide assistance with travel arrangements and maintaining an up-to-date Outlook travel calendar
  • Process incoming and outgoing courier (FedEx/UPS), fax, and U.S. mail
  • Keep lobby/office areas 7S neat and orderly
  • Maintain, track and order office supplies and equipment including PPE stock
  • Update the office safety plan as needed and is office Safety champion
  • Track material costs utilized by our project teams and generate monthly reports
  • Create and update articles to intranet along with PowerPoint presentation updates
  • Support emergency action plan updates and communications
  • Support planning and execution of team events and celebrations
  • Support interview process and new professional on boarding
  • Prepare project manuals, binders and documentation packages as required
  • Respond to routine inquiries and provide accurate and organized solutions

Requirements:

• 3-8 years of solid Administrative/Receptionist experience preferred; entry-level candidates will be considered.
• We are open to candidates interested in a part-time or a full-time position
• Strong written and verbal communication skills
• Advanced working knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, and Excel.) Experience with Microsoft Visio is a plus.
• Professional demeanor, reliable team player, multi-tasker, strong customer service attributes
• This position could be a part-time 4 days part-time or a 5 days full time position

Education:

• High school diploma or equivalent required; Bachelor’s degree or associate degree in business administration or related field is ideal, but not required

Our culture and commitment to our people is what sets us apart. We foster an environment of mutual respect, integrity, and unconditional interest in the individual and collective success of our professionals. Our model and entrepreneurial mindset offer a rewarding, challenging, and highly flexible path. As an Administrative Assistant, you will build a meaningful and fulfilling career with the support of professional development resources and mentorships including our First Year Experience program, Individual Development Plans, and Career Path resources and tools. You will be surrounded by exceptional talent who will support your development as both a world-class professional and a highly effective leader.

Feel like you're on the path to becoming a Administrative Assistant but you're not quite there yet? We'd love to connect with you to see if we can take you from where you are today and grow you into a world-class Design Group Team Member.

 

At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.  If your experience is close to what you see listed here, please still consider applying.  We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.  Please let us know if you require reasonable accommodations during the interview process. ​

Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify.

 

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

 

Company:

Design Group