Administrative Assistant

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.

Job Title: Administrative Assistant

Location: Denver CO

Duration: 6+ months

• Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation.

• Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget.

• Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision.

• Typically reports to a supervisor or manager.

• Position Comments:

• Greet and provide general support to visitors

• Provide administrative support to leadership team (travel, meeting arrangements, agenda and document preparation, etc.)

• Provide general support to employees (conference room management, large meeting coordination, facilities issues, etc.)

• Coordinate and manage all catering requests for the team

• Maintain kitchen (we keep a fully stocked one!) and office supply inventory, while anticipating upcoming needs. Responsible for placing orders, verifying receipts and organization of items

• Submit and reconcile expense reports

• Maintain contact lists, email groups and calendars for the team

• Sort and distribute incoming mail & deliveries

Required:

• 2+ years’ administrative office experience

• Excellent verbal and written communication skills

• Proficiency in MS Office

• High level of organization and time management abilities

• Keen attention to detail and a high level of commitment

• Ability to work with moderate supervision/guidance. Responsible for individual results and impact on team

• Practice good judgment, discretion and confidentiality of sensitive information

• Ability to multi-task in a fast paced and deadline driven environment

• Must be able to maintain professionalism and a positive service attitude at all times

• 2+ years’ administrative office experience