Administrative Assistant (Ad,Yth) CB

*This is a Work Experience (work-based learning) position available through Workforce Solutions Coastal Bend. All candidates will be considered after program eligibility is determined.

Job Title: Administrative Assistant

Position: FT, 8am-5pm, Monday-Friday

Location: Alice

Second Chance Employer: No

Pay Rate $12.00 an hour

Age: 18+

Requirements: High school diploma or equivalent or in the process of obtaining GED/diploma

Recruiter: A. Mireles

Greet and sign in all incoming visitors, including students, community members

Direct individuals to the appropriate offices and provide general campus information.

Answer phones, take messages, and respond to inquiries via email and in-person with professionalism and clarity.

Provide information and assistance regarding admissions requirements and college services.

Maintain confidentiality and comply with FERPA regulations and college policies.

Operate standard office equipment such as scanners, printers, copiers, and document shredders.

Perform data entry and maintain organized digital and physical records.

Assist with the preparation and distribution of mailings, including schedules, receipts, and general information.

Support general office functions including opening and routing mail, filing, and other clerical tasks.

Maintain a clean and organized reception area.

Assist with outreach and public relations tasks as assigned.

Collaborate with faculty, staff, and administration to ensure a positive experience for all visitors and students.

Attend meetings and dictations, taking minutes

Provide support for office management and organization procedures

Review office supplies and report in case of shortages

Experience with office procedures and basic accounting principles

Good practical experience with office devices and processes

Excellent knowledge of MS Office

Fast typing skills with knowledge in stenography and taking dictations

Excellent communication, organizational and multi-tasking skills

High school diploma

Preferred Qualifications

· Prior customer service experience.

· Bilingual (English/Spanish) is a plus.

· Familiarity with FERPA regulations and/or Texas Success Initiative requirements.

Work Environment

Front desk/reception area in a busy campus office setting. May be required to lift boxes or supplies up to 25 pounds occasionally.