ADMINISTRATIVE ASSISTANT 4

<img src="https://secure.neogov.com/images/AgencyImages/jobposting/1546/jobpostings/image/20260723091848_Job Posting Logo.jpg" style="width: 150px" class="fr-fic fr-dib"><p style="margin: 15px 0; color: inherit; font-style: normal; text-indent: 0; text-align: center"><strong style="font-weight: 700">Division</strong>: Within the Clinical Support Department at ELMHS, Located in Jackson, LA&nbsp;</p><p style="margin: 15px 0; color: inherit; font-style: normal; text-indent: 0; text-align: center">The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation, and consultation for adults. Programs include inpatient interventions, jail-based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long-term psychiatric services are coordinated with the total system of care in Louisiana&nbsp;</p><p style="margin: 15px 0; color: inherit; font-style: normal; text-indent: 0; text-align: center">ELMHS is looking for a motivated, detail-oriented, and positive individual to join our team as an <strong style="font-weight: 700">Administrative Assistant 4!&nbsp;</strong>The selected candidate for this role will provide administrative and educational support by coordinating documents and reports, performing clerical tasks, tracking hospital expansion needs and progress, assisting with meetings and scheduling, and maintaining records.</p><br><p style="margin: 15px 0; color: inherit; font-style: normal; text-indent: 0; text-align: left"><strong style="font-weight: 700"><u>THE IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: </u></strong></p><ul style="padding-left: 2rem; margin-top: 0; margin-bottom: 3pt; color: inherit; font-style: normal; text-indent: 0"><li style="text-align: left"><strong style="font-weight: 700">Accepting Direction:&nbsp;</strong>The ability to be open and willing to follow guidance or instructions.</li><li style="text-align: left"><strong style="font-weight: 700">Communicating Effectively:&nbsp;</strong>The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.</li><li style="text-align: left"><strong style="font-weight: 700">Demonstrating Accountability:&nbsp;</strong>The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.</li><li style="text-align: left"><strong style="font-weight: 700">Acting with Ethics and Integrity:&nbsp;</strong>The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.</li><li style="text-align: left"><strong style="font-weight: 700">Displaying Professionalism:&nbsp;</strong>The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.</li><li style="text-align: left"><strong style="font-weight: 700">Using Data:&nbsp;</strong>The ability to collect, analyze, and use data to generate insights and inform decisions.</li></ul><div><span style="color: inherit; font-style: normal; text-indent: 0">Four years of experience in administrative services.</span><br style="color: inherit; font-style: normal; text-indent: 0"><br style="color: inherit; font-style: normal; text-indent: 0"><span style="color: inherit; font-style: normal; text-indent: 0">EXPERIENCE SUBSTITUTION:</span><br style="color: inherit; font-style: normal; text-indent: 0"><span style="color: inherit; font-style: normal; text-indent: 0">Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.</span></div>The official job specifications for this role, as defined by the State Civil Service, can be found <a href="https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030" target="_blank" rel="noopener noreferrer"><u>here</u></a>.<div style="margin: 0 0.25rem 1rem 0; width: 1014.24px; padding: 4px 0 24px; color: inherit; font-style: normal; text-indent: 0"><div style="width: 1014.24px; padding: 40px 50.706px 0 2rem"><p style="margin-top: 15px; margin-right: 0; margin-bottom: 15px"><u><strong>Job Duties:</strong></u></p><p style="margin-top: 15px; margin-right: 0; margin-bottom: 15px">In this role, you will:</p>- Provide support throughout the clinical areas of the East Division and the Forensic Division, Jackson Campus, and deals with issues that are highly complex and confidential in nature.&nbsp;<br>- Compose and type correspondence involving complex and non-routine matters and signs for the Assistant Clinical Director/Clinical Director once content has been authorized. &nbsp;<br>- Issue division-wide memorandums and responses for informational requests, reports and directives at the Assistant Clinical Director's/Clinical Director's request. &nbsp;<br>- Assure maximum efficiency in performance of duties as required for smooth office operation including secretarial duties, but not limited to, i.e., receiving and forwarding telephone calls of various types from throughout the hospital, state office, and throughout the state; routine business matters, i.e., dictation, typing, transcribing, filing, handling office mail (incoming and outgoing), screening calls and accommodating visitors; completes travel requests and reimbursements; schedules appointments and establishes appointment priorities or reschedules appointments for Assistant Clinical Director/Clinical Director; maintains calendar of activities and meetings; requisitions office supplies and forwards work order requests when needed.&nbsp;<br><strong><br></strong><u><strong>Position-Specific Details:</strong></u><p style="margin: 15px 0"><strong style="font-weight: 700">Appointment Type:&nbsp;</strong>Probationary or Promotional</p><p style="margin: 15px 0"><br></p><p style="margin: 15px 0"><u><strong>How To Apply:</strong></u></p><p style="margin: 15px 0"><strong style="font-weight: 700">No Civil Service test score&nbsp;</strong>is required in order to be considered for this vacancy. &nbsp;</p><p style="margin: 15px 0">To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.&nbsp;</p><p style="margin: 15px 0"><strong style="font-weight: 700">*</strong>Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).<strong style="font-weight: 700">&nbsp;</strong>Resumes <u>will not&nbsp;</u>be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.</p><br><p style="margin: 15px 0"><u><strong>Contact Information:</strong></u></p><p style="margin: 15px 0"><strong style="font-weight: 700">For further information about this vacancy, contact:</strong></p><p style="margin: 15px 0">Leigh Moore&nbsp;</p><p style="margin: 15px 0">ELMHS HR</p><p style="margin: 15px 0">[email protected]</p><p style="margin: 15px 0">225-634-0680</p><p style="margin: 15px 0; text-align: center"><strong style="font-weight: 700">Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. &nbsp;</strong></p></div></div>