Administrative Assistant 2 (PCN 061670)

Alaska

Anchorage, AK, AK, US Until 8/21/2026 1+ years exp First posted May 25, 2026 Last posted May 25, 2026

Job description

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply. Welcome to the Department of Health! We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan Residents only.Please check out the <a href="http://doa.alaska.gov/dop/recruitment/alaskaRes/">residency definition</a> to determine if you qualify. <img src="https://secure.neogov.com/images/AgencyImages/jobposting/2704/jobpostings/image/20260507154654_DPH Logo.jpg" style="width: 300px" class="fr-fic fr-dii" alt=""> What you will be doing:As the Administrative Assistant 2, you will play an important role within the Section of Epidemiology by providing essential administrative support for operations within the Central Services Unit, including the Infectious Disease and Healthcare-Associated Infections (HAI) team. Your responsibilities include supporting a variety of administrative functions such as scheduling and coordination, travel arrangements, procurement, invoice processing and reconciliation, records management, resource tracking, and general operational support.You will work closely with admin and program staff in a collaborative environment, contributing to efficient, responsive, and well-coordinated public health operations that support statewide infectious disease prevention and response efforts.   Our organization, mission, and culture:The Section of Epidemiology is dedicated to protecting and improving the health of Alaskans through timely, data-driven action on infectious diseases and environmental health hazards. We value collaboration, public service, and strong partnerships with Tribal, local, state, and federal partners to support effective public health prevention and response across the state. As part of this team, you will contribute to a supportive and mission-driven environment where administrative excellence helps ensure programs can deliver critical public health services to communities throughout Alaska.   The benefits of joining our team:Joining our team gives you the opportunity to support critical public health work that helps protect Alaskans from infectious diseases. You will work with a collaborative team of public health professionals who value accuracy, coordination, and service to the community. The State of Alaska offers various benefits, such as paid time off, paid holidays, comprehensive health insurance, and retirement benefits. This role also provides opportunities for professional development and advancement within. Your work will directly support programs that improve patient safety and public health outcomes across the state.   The working environment you can expect: Your new workspace is an office setting in the Frontier Building, boasting stunning views of the Chugach and Alaska Mountain Ranges. Our Midtown location makes it easy to find lunch options, whether you drive, walk, or bike.The Frontier Building also offers ample free-covered parking, onsite vending machines, excellent building security, and a formal walking track on the top floor of the parking garage. Who we are looking for: The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:<ul style="margin-bottom: 3pt; margin-top: 0" type="disc"><li style="margin: 0">Attention to Detail: Is thorough when performing work and conscientious about attending to detail.</li><li style="margin: 0">Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.</li><li style="margin: 0">Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.</li><li style="margin: 0">Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.</li></ul><undefined> </undefined><div style="margin: 0 0 8pt">To view the general description and example of duties for this job class, please go to the following link and search for Administrative Assistant 2: <a href="https://www.governmentjobs.com/careers/Alaska/classspecs">https://www.governmentjobs.com/careers/Alaska/</a><a href="https://www.governmentjobs.com/careers/Alaska/classspecs">classspecs</a>.</div>Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Special Note: Examples of entry-level technical experience include: -Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections. -Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts. -Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment. -Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications. Examples of advanced clerical experience include: -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).At the time of the interview, please provide the following:<ol style="margin-bottom: 3pt; margin-top: 0" start="1" type="1"><li style="margin: 0">Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application. </li><li style="margin: 0">Current performance evaluation, if available.</li><li style="margin: 0">A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.</li></ol>Please read the information below carefully. This applies to your application submission. EDUCATION To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application  If you have not obtained a degree, please indicate the number of units completed  Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application  (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.  WORK EXPERIENCEWhen using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time  Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met  Work experience needed to meet the minimum qualifications must be documented in the application  If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position you are applying for. If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level  Ensure your time and any subsequent flex promotion(s) are documented as a separate position  This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered  If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.    NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.    The State of Alaska does not provide VISA Employer sponsorships.MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.APPLICATION NOTICE You can ONLY apply for this position through the Workplace Alaska website or via a hard copy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or another database, you MUST use a Workplace Alaska online or hard-copy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: <a href="http://doa.alaska.gov/dop/workplace/help/">http://doa.alaska.gov/dop/workplace/help/</a>NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or (907) 465- 4095. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at: <a href="https://www.governmentjobs.com/OnlineApplication/User/ResetPassword">https://www.governmentjobs.com/OnlineApplication/User/ResetPassword</a>.EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to <a>[email protected]</a>For assistance with applying for a password, please visit <a href="https://www.governmentjobs.com/OnlineApplication/User/ResetPassword" target="_blank">https://www.governmentjobs.com/OnlineApplication/User/ResetPassword</a>For specific information in reference to the position, feel free to contact the hiring manager at: Maddie Viens / Administrative Officer 1Phone: 907-312-9524Email: <a>[email protected]</a>

About this role

Summary

Provide administrative support for public health operations, including scheduling, records, procurement, and coordination.

Job title

Administrative Assistant 2

Experience level

entry level

Minimum experience

1+ years exp

Industry

healthcare

Location requirements

Anchorage, AK, remote not allowed, Alaska residents only.

Salary

Not specified

Management role

Skills & keywords

Required skills

computer skillsattention to detailcustomer serviceproblem solving

Preferred skills

None specified

Specializations

administrationrecords managementprocurementoffice support

Locations

Structured locations inferred from the posting.

Anchorage, AK, USA

On-site City