Administrative & Communications Specialist

About the Opportunity

JOB SUMMARY

The Administrative and Communications Specialist provides communication, project coordination, program, and administrative support to the Talent Management team in University HR.

This position is a fixed-term role with a one-year appointment. This role follows a hybrid work schedule, combining both on-campus and remote work.

MINIMUM QUALIFICATIONS

• Strong organization and communications skills (both verbal and written)
• Must be able to multi-task, exercise professionalism and good judgement, and work both as a team and independently to manage, prioritize and deliver on various responsibilities and tasks in a timely and effective manner
• Strong attention to detail
• 3-4 years of related administrative experience
• Knowledge and skills required for this position are typically acquired through the completion of a Bachelor’s degree
• Advanced Excel skills preferred
   

KEY RESPONSIBILITIES & ACCOUNTABILITIES

Administrative Support:

• Schedules large meetings and coordinates logistics
• Creates and updates organizational charts

• Compiles, organizes, cross-references, and formats reports

• Takes notes at team meetings and summarizes updates for the team

• Organizes and files job descriptions

• Organizes and maintains Teams and SharePoint sites and file systems
• Event/program scheduling and logistics

Communications Support:

• Edits and proofreads communications, presentations, and other materials

• Designs PowerPoint decks and resources

• Reviews communications with different audiences in mind; tailors communications for different audience needs
• Audits Teams sites and HR Service Center content monthly to confirm information is current

Learning Support:

• Maintains attendance records for multiple learning programs
• Organizes nominee lists and sends invitations to learning programs as requested
• Sends participant surveys, compiles results, and tracks common themes

Project Support:

• Tracks team projects and initiatives to keep them on schedule
• Follows up on action items between meetings so work continues to move forward

Position Type

Marketing and Communications

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

107S

Expected Hiring Range:

$53,615.00 - $75,728.75

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.