Accounts Payable Administrator
Ctwater.6
Apply to this jobThe Accounts Payable (AP) team is part of the Accounting & Finance function and plays a critical role in maintaining compliance and operational excellence for H2O America. This team is responsible for ensuring vendors, suppliers, and service providers are paid accurately and on time. They serve as a business partner to the organization to support and train on the self-service features such as the AP invoice payment software and company credit care program. This team regularly troubleshoots issues and works with various stakeholders, including Accounting leadership and ITS, to improve the AP function. Position Overview: Occasional domestic travel may be required for this role. Accounts Payable Responsibilities: · Executes routine accounts payable processes (incl. invoice processing, payment disbursement). · Assists with routine reconciliations of vendor statements and resolves routine discrepancies. Escalates as needed. Maintains vendor files (incl. vendor statements, aging reports). · Supports and assists with payment runs (incl. check, ACH, P-Card disbursements) while ensuring accuracy and compliance. · Assists with routine P-Card expense reconciliations. Executes timely reporting and resolves escalates of discrepancies. · Supports the onboarding process by issuing P-Cards and setting up new hire accounts. · Assists in preparation of 1099 tax forms and ensures that required tax documentation is collected and submitted in regulatory compliance. Additional Responsibilities: · Assists on reconciliations and preparations on on AP ledger to the general ledger. Escalates discrepancies. · Accurately completes documentation related to AP month-end/year-end close procedures. · Assists with preparation of accurate financial reports, statements, and summaries for submission to stakeholders and regulatory bodies. · Assists with auditing and SOX procedures by maintaining accurate financial documentation and responds to auditor/SOX inquiries. · Executes routine compliance tasks and ensures adherence to related policies and procedures. · Required to complete occasional evening and weekend work to meet deadlines or address emergencies as needed. · Performs other duties or special projects as required or assigned.
H2O America is actively seeking talented, driven
and effective applicants for the position of Accounts Payable Administrator to join our
dynamic team. We offer a challenging and rewarding work environment along with
a competitive salary and an excellent benefits package.
H2O America is the parent organization of the
following subsidiary companies: San Jose Water, Connecticut Water, Maine Water,
and Texas Water. We sustain life by delivering high-quality water and
exceptional service while investing in the health and vitality of the
communities we serve.
Location:
Connecticut Water: Cromwell, CT
Maine Water: Saco, ME
Texas Water: New Braunfels, TX
San Jose Water: San Jose, CA
Salary:
CT/ME: $22.85 - $36.58
TX/CA: $28.74 - $46.00
EEO Statement
Our company provides equal employment opportunities
(EEO) to all employees and applicants for employment without regard to race,
color, religion, sex, national origin, age, disability or genetics.
Summary
Supports accounts payable processes including invoice handling, payments, reconciliations, and compliance.
Job title
Accounts Payable Administrator
Experience level
none
Industry
water utilities
Location requirements
Remote or in Connecticut, Maine, Texas, or California
Salary
$0k–$0k
Management role
No
Required skills
Preferred skills
Specializations
Structured locations inferred from the posting.
United States
Connecticut Ave/ K Street, Washington, DC, USA
Maineville, OH, USA
Texas Creek, CO 81223, USA
California City, CA, USA