2025 - 2026 (NFWS) Student Orientation Assistant, Student Worker

Job Description Summary

The Division of Student Affairs - Department of Student and Family Engagement Student Orientation Assistant provides behind-the-scenes support for new student orientation programs and ongoing orientation initiatives. This position serves as a departmental aide to assist with orientation preparation, administrative tasks, digital platform management, and marketing support to help the department continuously prepare for upcoming orientations and maintain orientation-related initiatives throughout the academic year.

Job Description

Primary Responsibilities:

• Provide behind-the-scenes support to New Student Orientation programs by assisting with ongoing preparation and orientation-specific administrative projects.
• Assist with orientation event preparation including planning, setup, and tear-down for orientation programs and activities.
• Support administrative tasks related to orientation logistics, materials preparation, and departmental organization.
• Manage and update the EngageLeo Platform to promote upcoming orientation activities and maintain orientation-related content.
• Handle orientation-related email management tasks including correspondence, scheduling, and communication coordination.
• Create and manage social media content across various platforms to promote orientation programs and upcoming events.
• Develop orientation marketing materials, information packets, and promotional content using design software and university branding guidelines.
• Assist with preparation of orientation materials, welcome packets, and informational resources for new students.
• Manage and oversee orientation bulletin boards, digital displays, and informational materials for incoming students.
• Support inventory management and organization of orientation supplies and materials.
• Assist with data entry, record keeping, and tracking orientation-related information.
• Provide general departmental support during busy orientation periods as assigned by department leadership.
• Assist department staff with questions, research, and information requests related to orientation planning and preparation.
• Support the orientation leadership team with various administrative and programmatic projects.
• Perform all other duties and responsibilities as assigned or directed by supervisors.
   

Qualifications:

Education/Experience

• Strong oral and written communication skills in English are required.
• Education or job experience in an office environment is a plus but is not required.
• Education or job experience in event planning, hospitality, student affairs, communications, marketing, and/or public relations is a plus, but not required.
• Eligible to become Saint Leo University Van and Golf Cart Certified.
   

Knowledge, Skills, Abilities

• Ability to communicate clearly, effectively, and professionally in spoken and written English.
• The ability to speak and write in a second language is a plus but not required.
• Ability to work effectively in an inclusive and professional environment.
• Ability to work independently with minimal supervision and adapt to changing priorities during busy orientation preparation periods.
• Ability to multi-task and prioritize tasks to meet deadlines in a fast-paced environment.
• Required proficiency in Microsoft Outlook, Word, and Excel for email management and administrative tasks.
• Required proficiency in Canva for creating marketing materials and promotional content.
• Intermediate proficiency in social media platforms (Instagram, Facebook, TikTok, etc.).
• Experience with event planning and coordination software is a plus.
• Detail-oriented with strong follow-up skills and ability to complete assigned projects.
• Positive, pleasant attitude with excellent problem-solving abilities and attention to detail.
• Professional attire required for orientation events and university functions.
• Flexibility to work evenings and weekends as orientation preparation requires.
• Ability to adapt to changing weekly schedules based on orientation preparation calendar and department needs.
   

Minimum Qualifications:

• Enrolled full-time at Saint Leo University in an Undergraduate Campus program.
• Not eligible for Federal Work Study funding (this is a non-federal position).
   

Physical Demands:

The requirements listed below include physical abilities required to complete essential duties (e.g., ability to lift 50 lbs. using a hand truck)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents*
• Tuition Exchange Opportunity - Dependent of Employees*
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo