Commercial Coordinator

About Prevail Partners

Prevail Partners is a specialist risk management, intelligence, security and advisory firm delivering strategic advice, intelligence, specialist capabilities and managed services across Europe, the Middle East and Africa. We support government, defence, multinational, commercial and non-governmental clients operating in complex and challenging environments, providing discreet, professional and innovative solutions across intelligence, technology and operational delivery.

Our shared mission is to deliver unrelenting excellence in everything we do, underpinned by integrity, curiosity, accountability and care.

About the Role:

We are seeking a Commercial Coordinator to play a pivotal role in supporting our growing Commercial Development team and ensuring the effective delivery of day-to-day commercial activities. Reporting to the Head of Commercial Development, you will provide vital administrative, operational and coordination support across the full commercial lifecycle. This includes assisting with government procurement opportunities, business development initiatives, bids and proposals, client relationship management, contract administration, and internal stakeholder coordination.

We are looking for a highly organised, proactive and intellectually curious individual with exceptional attention to detail and a genuine desire to develop a career in commercial operations and business development. An interest in, or exposure to, the Intelligence, Security or Defence sectors would be advantageous.

As part of a dynamic and fast-growing team, you will work closely with experienced commercial professionals, supporting both large-scale public sector procurement programmes and strategic growth initiatives. Your contribution will help ensure commercial activities are delivered efficiently, deadlines are met, and high-quality outputs are produced for customers across the Intelligence, Security and Defence community.

This is an excellent opportunity for an ambitious individual looking to build a career in commercial operations, business development, sales support or bid management. You will gain hands-on experience across every stage of the commercial lifecycle, from opportunity identification and capture activities through to proposal development, contract administration and customer engagement. In doing so, you will develop a strong understanding of UK government procurement processes, commercial best practices, and international defence and security markets.

Key Responsibilities:

• Produce, format and quality-check professional documents, presentations and reports for internal and external stakeholders.
• Maintain organised filing systems across SharePoint and other document management platforms, ensuring information is accurate, secure and easily accessible.
• Develop into a commercial development role, gaining experience across sales, business development, and proposal management.
• Administer the bid calendar, coordinating submission deadlines, internal reviews, Teams meetings and stakeholder inputs to ensure timely and compliant bid delivery.
• Perform regular Salesforce data audits to ensure CRM data accuracy, consistency and integrity, supporting reliable reporting, pipeline management and business development activities.
• Develop, maintain and improve proposal templates, ensuring consistency, quality and alignment with company branding and bid best practice.
• Manage shared inboxes, triaging enquiries and coordinating responses across Finance, HR and operational teams.
• Support contract administration by receiving, categorising and maintaining supplier, partner and client agreements within contract management and CRM systems.
• Prepare, issue, monitor and securely file Non-Disclosure Agreements (NDAs) and other commercial documentation.
• Coordinate diaries, meetings and travel arrangements for senior members of the Commercial Development and Senior Leadership team.
• Draft and coordinate internal communications, including weekly company updates and other business-wide announcements.
• Manage supplier and compliance portals, ensuring organisational information and documentation remains current.
• Conduct ad hoc research into markets, competitors, customers and industry developments to support commercial activities.
• Work closely with Marketing and other internal teams to support events, campaigns, business development initiatives and client-facing content.
• Act as a central point of coordination across teams, proactively identifying priorities, resolving administrative issues and ensuring work progresses efficiently.

Requirements

Essential Skills and Experience:

• A keen interest in the security and defence sector and an understanding of its evolving landscape.
• Experience in commercial operations, sales operations, business support or a similar commercial environment.
• A strong motivation to develop a career in sales, commercial operations or business development
• Excellent written and verbal communication skills, with the confidence to build effective working relationships at all levels of the organisation.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet competing deadlines.
• Well-developed analytical and problem-solving abilities, with a continuous improvement mindset.
• Strong document preparation and formatting skills, including the production of high-quality bid submissions, presentations and internal documentation.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Exceptional attention to detail, with the ability to handle confidential and commercially sensitive information with discretion.
• A collaborative, adaptable approach, demonstrating initiative, accountability and a willingness to support colleagues across the business.
• Confidence using AI tools and modern business applications to improve productivity.

Desirable Skills and Experience:

• Experience using SharePoint, CRM systems or other document management platforms would be an advantage.

Benefits

At Prevail, we believe in recognising and rewarding our people. Our benefits package is designed to support your wellbeing, financial security, professional development, and life beyond work:

• AXA Private Medical Insurance: Fully funded private healthcare cover through AXA.
• Health Shield Cashback Plan: Claim cashback on everyday healthcare costs including dental, optical, physiotherapy, prescriptions, and more.
• Salary Sacrifice Pension Scheme: A tax-efficient way to save for your future through pension contributions.
• Employee Assistance Programme: Confidential mental health, legal, financial, and wellbeing support through Health Hero.
• Free Gym Membership & Wellness Perks: Free gym access for London employees at Manor Gym, plus company-sponsored fitness classes each week.
• Enhanced Leave Entitlements: Supporting you through important life moments with flexibility and care.
• Professional Development Days: Dedicated time off to focus on your personal and professional growth through training, courses, or self-directed learning.
• Cycle to Work Scheme: Tax-efficient savings on bikes and accessories, available post-probation.
• Season Ticket Loans: Interest-free loans to support annual commuting costs.
• Socials & Team Culture: Company socials every other Thursday, regular run club meetups, plus summer and Christmas events that bring the team together.
• Culture & Development: A values-led culture with collaborative initiatives and meaningful opportunities for personal and professional development.