Talent Acquisition Coordinator

Job Role & Profile: Recruitment Specialist I 

Advertised as : Talent Acquisition Coordinator 

Location: Toronto Office (Eglinton East or The Well, DT Toronto, 250 University Downtown Toronto)- Hybrid 

Reports to: B2B Sales Supervisor 

Contract: Regular, Full-time 

Education: College Diploma / Degree 

Travel Requirements: No 

For existing vacancy: Yes 

About Us 

TP is a worldwide leader in client experience management and contact center business process outsourcing. With more than 500,000 employees, development of an efficient and responsible hybrid organization, combining work-from-home and on-site solutions, with around 50% of employees now working remotely.We also provide services in 300 languages and dialects. 

Ranked 11th in the world's Top 25 Best Workplaces by Fortune Magazine, in partnership with Great Place to Work®; Best Employer certification earned in 64 countries covering more than 97% of the total workforce. 

Our Work Culture 

At TP, we remain true to our core values of integrity, respect, professionalism, innovation and commitment. 

• Autonomous - We encourage and trust your decision-making skills. 

• Progressive work environment- If you have skills to prove we have all ladders for you to grow 

• Flexible - We believe in results 

• Innovative - All ideas matter 

• Inclusive - Everyone is Included and everyone wins 

Base salary: 45,000 CAD annual base pay 

About the job 

Reporting to the Recruiting Manager and Recruitment Lead, the Talent Acquisition Coordinator plays a vital role in ensuring a seamless onboarding and candidate experience. You will be responsible for executing essential administrative and coordination tasks across the recruitment lifecycle, including managing new hire paperwork, verifying compliance documents, verifying background checks completion, raising internal support tickets, and managing interview schedules. 

Key Responsibilities and Accountabilities (may perform other duties as requested not specifically addressed in this document) 

• Interview Coordination: Divide and manage interview schedules for the recruiters, coordinating across video and in-person meetings with candidates and hiring managers. 

• Job Postings: Maintain active job postings across ATS platforms, job portals, and social media channels. 

• Event Logistics: Assist in coordinating virtual career fairs, campus recruiting initiatives, and local networking events. 

• Onboarding Packages: Verify the compliance of onboarding documents, orientation files, and new hire documentation. 

• System Support: Raise necessary IT, HR, and access tickets to prepare systems and equipment for new hires prior to their start date. 

• Database & ATS Management: Maintain accurate candidate data and track applicant status within Sheets, BMS, Workday, and internal record systems. 

• Documentation: Maintain organized, confidential recruitment records and update candidate information in real time. 

Job Requirements: 

• Experience: 1–2 years of experience in recruitment coordination, HR administration, or high-volume administrative support. 

• ATS Proficiency: Familiarity with navigating Applicant Tracking Systems (e.g., iCIMS, Workday, or similar databases). 

• Tech Savvy: Highly proficient in Google Workspace (Docs, Sheets, Drive, Meet) and scheduling software. 

Core Competencies 

• Attention to Detail: Meticulous record-keeping skills with a high degree of accuracy in data entry and paperwork verification. 

• Organizational & Time Management: Ability to manage tight deadlines, multitask, and coordinate complex schedules in a fast-paced environment. 

• Communication Skills: Strong written and verbal communication skills to interact professionally with candidates and internal teams. 

• Confidentiality: Demonstrated discretion and ability to handle sensitive, confidential HR and recruiting data. 

• Problem-Solving: Proactive mindset with the ability to identify administrative bottlenecks and resolve logistical issues quickly. 

Schedule 

• Fixed schedule Monday to Friday, 9 hrs shift from 9 AM to 6 PM. 

Location 

• Hybrid: Mostly remote, with 1–4 required on-site days per month. 

Diversity, Equity & Inclusion 

TP is home to a global family with various backgrounds and lifestyles. We will always embrace diversity and never discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or other differences. 

Please note that we may use artificial intelligence (“AI”) tools to support certain aspects of the recruitment process, such as sourcing candidates, reviewing applications, analyzing resumes, and summarizing interviews. These tools are used to assist our recruitment team in evaluating job-related qualifications and do not replace human judgment or decision-making. Employment decisions are not made solely by automated systems. We take steps designed to help ensure that our use of AI tools is appropriate, fair, and consistent with applicable privacy, human rights, and employment laws. 

Teleperformance welcomes and encourages applications from people with disabilities. Accommodations