Project Coordinator/Administrator

The Project Coordinator/Administrator is responsible for providing administrative and project coordination support to the St. Clair Wastewater Treatment Plant Expansion Project. This role performs a wide range of duties, including preparing meeting minutes, processing purchase orders, coordinating project documentation, assisting with timesheets, and supporting the day-to-day administrative needs of the project team.

This is an excellent opportunity for individuals looking to gain experience in the construction industry, and co-op students are encouraged to apply.

This is a 6-month contract position with the potential for long-term employment on future NAC projects throughout Ontario, based on performance and business needs.

Position Responsibilities:

Complete administrative tasks (i.e. timesheets, expenses, site PO processing) and forward the paperwork to respective departments to ensure deadlines are met, and the administration of the project runs smoothly
Create and maintain an effective central file system (including contracts, drawings POs, correspondence etc.) for the site to ensure documents can be easily retrieved
Act as a point of contact for the site, obtain and share information with necessary parties and individuals, communicate promptly with vendors and accounting to resolve payable-related issues
Review documents, reports, and correspondence prepared for signature and following signature and forwarding to respective departments
Receive and screen all inbound telephone calls, e-mails, and visitors to the site; refer and/or redirect calls, e-mails, or visitors as applicable
Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention
Complete expense reports, pay invoices, and other monetary duties
Present a positive and professional image of the Company to all visitors, suppliers, inquiries, and other interactions
Assist with any planning or implementation documentation and organization
Other Duties as required

Qualifications:

Strong knowledge of general office procedures
Experience with computer programs such as MS Word, Excel and Outlook
Excellent written and verbal communication skills
Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
High level of sound and independent judgment, reasoning, and discretion
Ability to interpret and implement company policies and procedures
Professional, responsive, and positive work attitude is essential
Resourcefulness and flexibility
Able to maintain filing systems and basic databases
Meticulous records maintenance skills
Superior telephone manners and strong interpersonal skills