Administrative Coordinator

Core Duties:  

• Serve as a liaison between warehouse operations and other departments (HR, IT, Procurement, etc.) to streamline communication and resolve issues efficiently. 

• Identify opportunities to improve administrative processes and workflows; recommend and help implement enhancements to improve efficiency and accuracy. 

• Organize internal meetings, including preparing agendas, booking meeting rooms, taking minutes, and distributing follow-ups. 

• Help coordinate on-site events or initiatives that support team engagement and morale. 

• Support and organize service tickets related to warehouse operations, including equipment and facility-related issues. 

• Assist management in scheduling vendor services, ensuring timely service delivery. 

Document Management: 

• Maintain accurate and organized records of warehouse activities, including inventory logs, shipping documents, and compliance records. 

• Ensure that all documents are securely stored in accordance with company policies and legal requirements. 

• Conduct regular audits of document storage systems to ensure accuracy and completeness. 

Employee Scheduling: 

• Develop and distribute employee schedules in Humanity, ensuring all shifts are covered and resolving scheduling conflicts or changes. 

• Coordinate with sorting management to meet operational needs and manage team adjustments. 

Reports and Presentations: 

• Prepare and analyze various reports related to warehouse operations, such as inventory levels, order fulfillment, and performance metrics. 

• Create and present presentations for internal meetings and management reviews, highlighting key data and insights. 

Procurement: 

• Manage procurement activities, including ordering and tracking supplies, equipment, and materials needed for warehouse operations through EWAY and ServiceNow. 

• Monitor facility supply levels (e.g., pallet wrap, garbage bins, labels) and anticipate future needs to prevent shortages or overstocking.  

• Other duties as assigned.