HR Assistant (Part-Time)

PART TIME IN OFFICE (20 hours/week)

The Human Resources Assistant provides administrative and operational support to the Human Resources Department at Mainstay Life Services, including recruitment coordination, employee records maintenance, onboarding support, and confidential clerical assistance for a nonprofit agency serving individuals with developmental disabilities. 

 

Essential Functions: 

• Update company databases by entering new employee contact information and employment details. 

• Identify and register for job fairs, career fairs, and recruitment events that align with organizational hiring needs. Assist in the preparation of recruitment materials and attend events as needed to promote employment opportunities, build candidate pipelines, and support hiring initiatives. 

• Screen resumes and application forms to identify qualified candidates for open positions. 

• Organize interviews with candidates. 

• Post job advertisements to job boards. 

• Remove job advertisements from job boards once vacancies have been filled 

• Assist HR staff in collecting new hire paperwork 

• Prepare and send offer and rejection letters or emails to candidates  

• Assist with Scheduling new hire orientation 

• Maintains accurate and up-to-date human resource files, records, and documentation 

• Maintains the integrity and confidentiality of human resource files and records. 

• Provides clerical support to the HR department. 

• Other duties as assigned 

 

Knowledge, Skills, and Abilities: 

• Excellent organizational skills and attention to detail. 

• Strong verbal and written communication skills. 

• Proficient with Microsoft Office Suite or related software 

• Proficient with or the ability to quickly learn   human resource information system (HRIS), and similar computer applications. 

• The ability to work as part of a team.  

• Strong analytical and problem-solving skills.  

• Ability to work independently and collaboratively as part of a team. 

•  Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. 

 

 Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer. 

• Must be able to lift up to 15 pounds at times. 

 

Education and experience: 

• HS Diploma or GED required 

• Proven experience working in an office environment for one year preferred 

• Must be at least 18 years of age or older  

• Valid driver’s license required 

 

This opportunity with Mainstay Life Services is an “at will” relationship. “At will” means that employment is of no specific length. It also means that employees and Mainstay Life Services both retain the discretionary right to terminate employment at any time if either is dissatisfied for any reason. I have reviewed the information contained in this job description and agree to accept the specific duties and responsibilities that may be assigned by my supervisor. 

Mainstay is an Equal Opportunity Employer 

 

All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other characteristics protected by law. 

Education and experience: 

• HS Diploma or GED required 

• Proven experience working in an office environment for one year preferred 

• Must be at least 18 years of age or older  

• Valid driver’s license required