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Department Assistant II

No longer active

Kccd

Sourced from Kccd's careers site · verified 12 hours ago

Bakersfield College -- Panorama Campus, CA, CA, US on site Full time 2+ years exp Posted October 7, 2026
Job description
Under the direction of an assigned supervisor, provide a variety of clerical services to College administrators, faculty and staff; provide information to the faculty, staff, students and public; provide staff assistance to departments.<br><br>DISTINGUISHING CHARACTERISTICS: The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines.Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies.<br><br>Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports.<br><br>Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail.<br><br>Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams.<br><br>Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies.<br>Organize and maintain filing systems; maintain records related to area of assignment including employee files, affirmative action records, worker's compensation files, job announcement, application, interview and fiscal files.<br><br>Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.<br><br>Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required.<br><br>Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports.<br><br>Process and verify financial aid, employment and student assistance program documents.<br><br>Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants.<br><br>Perform related duties as assigned; duties performed at extension sites may be diverse and varied.<strong><u>Any combination equivalent to:</u></strong> graduation from high school and two years of responsible clerical experience.<br><br><br><strong>KNOWLEDGE OF:</strong>&nbsp;<br>Modern office procedures, methods and computer equipment.<br>Word processing methods, techniques and programs.<br>Correct English usage, spelling, grammar and punctuation.<br>Principles and practices of record-keeping.<br><br><strong>ABILITY TO:</strong>&nbsp;<br>Learn, interpret and apply the policies and procedures of the District.<br>Perform general clerical work including maintenance of appropriate records and compiling information for reports.<br>Work courteously with students and the general public on the telephone or in person.<br>Assist in budget preparation, monitoring and administration Perform simple mathematical calculations.<br>Operate a variety of office machines including a computer and applicable software.<br>Understand and follow oral and written direction.<br>Communicate effectively both orally and in writing.<br>Establish and maintain cooperative and effective working relationships with others.<br><br><div style="text-align: center"><strong>Salary</strong><a href="https://www.kccd.edu/human-resources/salary-schedules.html"></a></div><div style="text-align: center"><a href="https://www.kccd.edu/human-resources/salary-schedules.html">Classified Salary Schedule</a> (Range 35.0)</div><div style="text-align: center">$3,301.50 - $4,664.95 monthly&nbsp;<br>Maximum Entry Level Salary: $3,468.65 monthly</div><br><strong>Special Instructions</strong><br>Complete application packets will be accepted until the position is filled. <strong>However, applications&nbsp;</strong><strong>received by&nbsp;</strong><strong>08/20/25</strong><strong>&nbsp;are assured consideration</strong>. The District and/or College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point.<br><br><strong>Completed application packet</strong><strong>s</strong><strong>&nbsp;must include</strong><strong>&nbsp;the following.</strong><ul style="margin-bottom: 3pt"><li placeholder="placeholder!addItem">Completed online application for employment</li><li>Current resume</li><li>Letter of interest (cover&nbsp;letter)</li><li>List of&nbsp;5 (five)&nbsp;professional references&nbsp;(entered in online&nbsp;application)</li><li placeholder="placeholder!addItem">Copy of legible transcripts, if applicable</li></ul><br><div style="text-align: justify"><span style="font-style: normal">It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.</span></div><div style="text-align: justify"><br style="font-style: normal"></div><div style="text-align: justify"><span style="font-style: normal"><strong>International or&nbsp;</strong></span><span style="font-style: normal"><strong>Foreign Degree</strong></span><span style="font-style: normal"><strong>s</strong></span></div><div style="text-align: justify"><span style="font-style: normal">Applicants with&nbsp;</span><span style="font-style: normal">international or&nbsp;</span><span style="font-style: normal">foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.</span></div><div style="text-align: justify"><br style="font-style: normal"></div><div style="text-align: justify"><span style="font-style: normal"><strong>Accommodations</strong></span></div><div style="text-align: justify"><span style="font-style: normal">Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.&nbsp;</span><span style="font-style: normal">(See our&nbsp;</span><a href="https://www.kccd.edu/human-resources/discrimination-free-work-environment"><span style="font-style: normal">EEO Plan 2021-2024</span></a>.)</div><div style="text-align: justify"><br style="font-style: normal"></div><div style="text-align: justify"><span style="font-style: normal"><strong>Discrimination Free Work Environment</strong></span></div><div style="text-align: justify"><span style="font-style: normal">The District</span><span style="font-style: normal">&nbsp;and College&nbsp;</span><span style="font-style: normal">are</span><span style="font-style: normal">&nbsp;strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District</span><span style="font-style: normal">&nbsp;and College</span><span style="font-style: normal">&nbsp;encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.&nbsp;</span><span style="font-style: normal">(See our&nbsp;</span><a href="https://www.kccd.edu/human-resources/discrimination-free-work-environment"><span style="font-style: normal">Discrimination Free Work Environment</span></a> information.)</div><div style="text-align: justify"><br style="font-style: normal"></div><div style="text-align: justify"><span style="font-style: normal"><strong>Work Authorization</strong></span></div><div style="text-align: justify"><span style="font-style: normal">Kern Community College</span><span style="font-style: normal">&nbsp;District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.</span></div>

Skills

  • Microsoft Office
  • typing
  • record-keeping
  • customer service
  • bilingual
  • budgeting
  • student assistance
  • clerical
  • office procedures
About this role

Summary

Provide clerical support, handle records, assist staff and public, manage schedules and office tasks.

Job title

Department Assistant II

Experience

2+ years

Industry

education

Location

Bakersfield, CA · On-site

Salary

$3,301.50 - $4,664.95 monthly

Listed in the job description

Management role

No

Posting history Reposted 163×
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