Data Center Project Coordination, Coordinator

This Opportunity

WSP is seeking a Project Coordinator for our Milwaukee, WI office. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle.  They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up
• Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
• Assist in reviewing project financial reports and communicate issues to project team
• Create and maintain project Smart Sheets and document file storage
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines. 
• Ensure projects are meeting all internal compliance requirements
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses. 
• Provide support for editing and formatting of specifications. 
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Who You Are

Required Qualifications

• High School Diploma or GED Required
• 3+ years experience
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
• Excellent verbal, written communication and program solving skills.
• MS Office applications, including Word, Excel, Outlook, Power Point and others. 
• Familiarity with Bluebeam is an advantage. 
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn