Office Assistant II, III - Kapaa Middle

Hawaiipublicschools

Sourced from Hawaiipublicschools's careers site · verified 26 minutes ago

Kapaa, HI 96746, HI, US on site Full time 0+ years exp Posted October 11, 2026
Job description
<span style="color: inherit; font-style: normal; text-indent: 0">This posting is being used to fill various Office Assistant positions at the specified location. &nbsp;The authorized level of the position is Office Assistant III. &nbsp;Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.</span><br style="color: inherit; font-style: normal; text-indent: 0"><br style="color: inherit; font-style: normal; text-indent: 0"><div style="color: inherit; font-style: normal; text-indent: 0"><strong><strong><strong>Salary Range:</strong></strong></strong></div><div style="color: inherit; font-style: normal; text-indent: 0; margin-left: 40px">Office Assistant II, SR-06: &nbsp;$3,141.00 per month</div><div style="color: inherit; font-style: normal; text-indent: 0; margin-left: 40px">Office Assistant III, SR-08: &nbsp;$3,266.00 per month</div><ol style="list-style-type: decimal; padding: 0 0 0 40px; color: inherit; font-style: normal; text-indent: 0"><li style="list-style-type: inherit; padding: 0; margin: 0">C<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">reates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">P<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">repares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">C<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">hecks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">S<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">earches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">C<span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">omposes routine correspondence and letters of acknowledgement.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">S<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">ets up and maintains paper and electronic files and revises filing systems as necessary.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">P<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">rovides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">D<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">etermines the need for and/or makes routine orders for necessary supplies, materials or other items.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">Ma<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">kes arrangements for travel, equipment maintenance, telephone service, and other similar matters.</span></li><li style="list-style-type: inherit; padding: 0; margin: 0">P<span style="color: inherit; font-style: normal; text-align: left; text-indent: -48px">rovides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.</span></li></ol><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0"><u><strong>Experience Requirements</strong></u><strong>:</strong>&nbsp; Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience:</p><br><table border="1" style="color: inherit; font-style: normal; width: 95%; margin-right: calc(5%)"><tbody><tr><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">Class Title</td><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">Basic Exp (years)</td><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">Clerical Exp (years)</td><td style="color: inherit; padding: 6px; width: 18.8418%; text-align: center">Supvy Exp/Aptitude</td><td style="color: inherit; padding: 6px; width: 21.4275%; text-align: center">Total Exp (years)</td></tr><tr><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">&nbsp;Office Assistant II</td><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">1/2</td><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">0</td><td style="color: inherit; padding: 6px; width: 18.8418%; text-align: center">0</td><td style="color: inherit; padding: 6px; width: 21.4275%; text-align: center">1/2</td></tr><tr><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">&nbsp;Office Assistant III</td><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">1/2</td><td style="color: inherit; padding: 6px; width: 186.512px; text-align: center">1</td><td style="color: inherit; padding: 6px; width: 18.8418%; text-align: center">**</td><td style="color: inherit; padding: 6px; width: 21.4275%; text-align: center">1-1/2</td></tr></tbody></table><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0">&nbsp;</p><p style="margin: 0 0 0 40px; color: inherit; font-style: normal; text-indent: 0"><u>Basic Experience</u>: &nbsp;Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.</p><p style="margin: 0 0 0 40px; color: inherit; font-style: normal; text-indent: 0"><br></p><p style="margin: 0 0 0 40px; color: inherit; font-style: normal; text-indent: 0"><u>Clerical Experience</u>: &nbsp;Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.</p><div style="color: inherit; font-style: normal; text-indent: 0; margin-left: 40px"><br></div><p style="margin: 0 0 0 40px; color: inherit; font-style: normal; text-indent: 0">**<u>Supervisory Aptitude</u> is required for positions with supervisory responsibility. &nbsp;Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.</p><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0"><br></p><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0"><u><strong>Keyboarding/Computer Skill Requirement:</strong></u>&nbsp; Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. &nbsp;Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.</p><br><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0"><u><strong>Substitutions Allowed</strong></u><strong>:</strong></p><ol style="list-style-type: decimal; padding: 0 0 0 40px; color: inherit; font-style: normal; text-indent: 0"><li style="list-style-type: inherit; padding: 0; margin: 0">Graduation from high school or equivalent may be substituted for Basic Experience.</li><li style="list-style-type: inherit; padding: 0; margin: 0">Excess Clerical Experience may be substituted for Basic Experience.</li><li style="list-style-type: inherit; padding: 0; margin: 0">Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.</li><li style="list-style-type: inherit; padding: 0; margin: 0">Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.</li></ol><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0"><br></p><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0"><u><strong>Quality of Experience</strong></u><strong>:</strong>&nbsp; Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. &nbsp;The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.</p><strong style="color: inherit; font-style: normal; text-indent: 0">Salary:&nbsp;</strong><span style="color: inherit; font-style: normal; text-indent: 0">&nbsp;The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.</span><span style="color: inherit; font-style: normal; text-indent: 0">&nbsp;</span><br style="color: inherit; font-style: normal; text-indent: 0"><br style="color: inherit; font-style: normal; text-indent: 0"><strong style="color: inherit; font-style: normal; text-indent: 0; text-align: left"><strong>Requirements: &nbsp;</strong></strong><span style="font-style: normal; text-indent: 0; text-decoration: none; text-align: left; color: rgba(0, 0, 0, 1)"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-align: left; text-indent: 0">Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. &nbsp;Unless specifically indicated, the required education and experience may not be gained concurrently. &nbsp;Calculation of experience is based on full-time, 40-hour workweeks. &nbsp;Part-time experience is pro-rated. &nbsp;Example: &nbsp;Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. &nbsp;Also, hours worked in excess of 40 hours/week will not be credited. &nbsp;Example: &nbsp;Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.</span></span><br style="color: inherit; font-style: normal; text-indent: 0; text-align: left"><br style="color: inherit; font-style: normal; text-indent: 0; text-align: left"><strong style="color: inherit; font-style: normal; text-indent: 0; text-align: left"><strong>Temporary Assignment: &nbsp;</strong></strong><span style="font-style: normal; text-indent: 0; text-decoration: none; text-align: left; color: rgba(0, 0, 0, 1)">Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:</span><ol style="list-style-type: decimal; padding: 0 0 0 40px; margin: 0; color: inherit; font-style: normal; text-indent: 0; text-align: left"><li style="list-style-type: decimal; padding: 0; margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none"><p style="margin: 0"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">A copy of the applicant’s TA History Report or equivalent system-generated report;</span></p></li><li style="list-style-type: decimal; padding: 0; margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none"><p style="margin: 0"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,</span></p></li><li style="list-style-type: decimal; padding: 0; margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none"><p style="margin: 0"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">Copies of the applicant’s signed SF-10 Forms.</span></p></li></ol><p style="margin: 0; color: inherit; font-style: normal; text-indent: 0; text-align: left"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none"><br></span></p><span style="font-style: normal; text-indent: 0; text-decoration: none; text-align: left; color: rgba(0, 0, 0, 1)"><strong><strong><strong>Documents: &nbsp;</strong></strong></strong>Attach all relevant supporting documents to your application. &nbsp;Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. &nbsp;<span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">All submitted documents become the property of the Hawaii State Department of Education.</span></span><br style="color: inherit; font-style: normal; text-indent: 0; text-align: left"><br style="color: inherit; font-style: normal; text-indent: 0; text-align: left"><strong style="color: inherit; font-style: normal; text-indent: 0; text-align: left">Information about Temporary Positions:</strong><span style="color: inherit; font-style: normal; text-indent: 0; text-align: left">&nbsp; Temporary positions may be extended year to year, dependent upon funding and departmental needs. &nbsp;Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. &nbsp;A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. &nbsp;Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. &nbsp;You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</span><span style="color: inherit; font-style: normal; text-indent: 0">&nbsp;</span>&nbsp;

Skills

  • computer skills
  • word processing
  • forms review
  • record keeping
  • document management
  • record review
  • filing systems
  • customer service
  • office procedures
About this role

Summary

Perform clerical tasks, document processing, record keeping, and provide general office support.

Job title

Office Assistant II, III

Experience

0+ years

Industry

government

Location

Kapaʻa, HI 96746 · On-site

Salary

Office Assistant II, SR-06: $3,141.00 per month; Office Assistant III, SR-08: $3,266.00 per month

Listed in the job description

Management role

No

Posting history Reposted 239×
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As observed on the employer's careers site by ApplyAll. We show every change we've seen including removals.

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