Human Resources Specialist III, IV - Employee Records & Transactions Section

<span style="color: inherit; font-style: normal; text-indent: 0">The authorized level of the position is Human Resources Specialist IV. &nbsp;Applications are being accepted down to the <span style="color: inherit; font-style: normal; text-indent: 0">Human Resources</span><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">&nbsp;Specialist III&nbsp;</span>in the event of recruiting difficulties.</span><br style="color: inherit; font-style: normal; text-indent: 0"><br style="color: inherit; font-style: normal; text-indent: 0"><div style="color: inherit; font-style: normal; text-indent: 0"><strong><strong><strong>Salary Range:&nbsp;</strong></strong></strong> <span style="color: inherit; font-style: normal; text-indent: 0">All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. &nbsp;Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.</span>&nbsp;</div><br><div style="color: inherit; font-style: normal; text-indent: 0; margin-left: 40px"><span style="color: inherit; font-style: normal; text-indent: 0">Human Resources</span><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">&nbsp;Specialist III</span>, SR-20: &nbsp;$5,107.00 - $6,221.00 per month</div><div style="color: inherit; font-style: normal; text-indent: 0; margin-left: 40px"><span style="color: inherit; font-style: normal; text-indent: 0">Human Resources</span><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">&nbsp;Specialist IV</span>, SR-22: &nbsp;$5,527.00 - $6,728.00 per month</div><br><p style="margin-top: 0; margin-right: 0; margin-bottom: 0; text-indent: 0.5in">Serves as team leader for a survey of personnel practices of an operating department, including negotiating with top departmental staff and management officials. &nbsp;This includes selection of sample, assignment of task to specific team members, coordinating their work, discussion and preparation of Report of Survey, following through to see that management and staff officials have clear understanding of problem areas and providing guidance and assistance in implementing recommendations accepted by management; or</p><p style="margin: 0">&nbsp;</p><p style="margin: 0; text-indent: 0.5in">Serves as subject matter specialist doing in-depth research, analysis and evaluation of personnel programs in the area of specialty, recommending procedural, policy or legislative changes to effect needed changes or improvements. &nbsp;Develops meaningful statistics in support of findings, prepares comprehensive reports and sees that necessary support in revision and classification of new or amended policies and/or procedures is provided.</p><p style="margin: 0"><u><strong>Basic Education/Experience Requirements</strong></u><strong>:&nbsp;</strong> Graduation from an accredited four-year college or university with a bachelor's degree. &nbsp;Excess work experience as described under the Specialized Experience below or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. &nbsp;To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.</p><p style="margin: 0">&nbsp;</p><p style="margin: 0">The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.</p><p style="margin: 0">&nbsp;</p><p style="margin: 0"><u><strong>Experience Requirement</strong></u><strong>: &nbsp;</strong>Except for the substitutions provided for in this specification, applicants must have had progressively responsible work experience of the kind, quality, and quantity described.</p><br><table border="1" style="width: 100%"><tbody><tr><td style="width: 41.6991%; text-align: center; vertical-align: middle">Class Title</td><td style="width: 15.1102%; text-align: center; vertical-align: middle">Specialized<br>Exper<br>(years)</td><td style="width: 16.6789%; text-align: center; vertical-align: middle">Staff Spclt or<br>Supvry Exper<br>(years)</td><td style="width: 12.8567%; text-align: center; vertical-align: middle">Admin<br>Exper<br>(years)</td><td style="width: 13.4808%; text-align: center; vertical-align: middle">Total<br>Exper<br>(years)</td></tr><tr><td style="width: 41.6991%; vertical-align: middle; text-align: center"><span style="color: inherit; font-style: normal; text-indent: 0">Human Resources</span> Specialist III</td><td style="width: 15.1102%; text-align: center; vertical-align: middle">1-1/2</td><td style="width: 16.6789%; text-align: center; vertical-align: middle">0</td><td style="width: 12.8567%; text-align: center; vertical-align: middle">0</td><td style="width: 13.4808%; text-align: center; vertical-align: middle">1-1/2</td></tr><tr><td style="width: 41.6991%; vertical-align: middle; text-align: center">&nbsp;<span style="color: inherit; font-style: normal; text-indent: 0">Human Resources</span><span style="color: inherit; font-style: normal; text-align: center; text-indent: 0">&nbsp;Specialist</span>&nbsp; IV</td><td style="width: 15.1102%; text-align: center; vertical-align: middle">2-1/2</td><td style="width: 16.6789%; text-align: center; vertical-align: middle">0</td><td style="width: 12.8567%; text-align: center; vertical-align: middle">0</td><td style="width: 13.4808%; text-align: center; vertical-align: middle">2-1/2</td></tr></tbody></table><p style="margin: 0"><br></p><div style="margin-left: 20px"><u>Specialized Experience</u>: &nbsp;Professional work experience in one or any combination of human resources management functions (i.e., recruitment, placement, examination, position classification, pay or wage administration, employee management relations and services, employee development, human resources program development and services, labor relations, and human resources research). &nbsp;Such experience must demonstrate the ability to deal satisfactorily with fellow workers and/or operating personnel to recognize problems in the operation of a human resources program, to suggest practical solutions, and otherwise to accept responsibility in the field of human resources administration. Clerical or technical experience in a human resources program involving work which is limited to the application of human resources rules, regulations, and procedures in support of the human resources functions described above is not qualifying.<br><br><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">For levels III and IV, at least one (1) year of the experience must have been comparable to the next lower level in the state service.</span></div><br><u><strong>Substitutions Allowed</strong></u><strong>:</strong><p style="margin: 0 0 0 20px"><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">1. A bachelor's degree from an accredited college or university with a minimum of fifteen semester credit hours of coursework in human resources&nbsp;</span><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">administration, management, and industrial relations or human resources management covering the recruitment and selection process; job evaluation; performance appraisal; employee training and safety; human resources compensation and benefits administration; staffing process; organizational development; labor laws and/or labor relations may be substituted for six (6) months of Specialized Experience.</span><br style="color: inherit; font-style: normal; text-align: left; text-indent: 0"><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">2. A master's degree from an accredited college or university in human resources administration, personnel and industrial relations, or human&nbsp;</span><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">resources management may be substituted for one (1) year of Specialized Experience.&nbsp;</span></p><p style="margin: 0 0 0 20px"><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">&nbsp;3. A Ph.D. degree from an accredited college or university in one of the fields described above may be substituted for two (2) years of the Specialized Experience.</span><br style="color: inherit; font-style: normal; text-align: left; text-indent: 0"><span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">4. Excess Supervisory or Staff Specialist experience may be substituted for Specialized Experience on a year-for-year basis.</span></p><br><p style="margin: 0"><strong><u>Quality of Experience</u>:&nbsp;</strong> <span style="color: inherit; font-style: normal; text-align: left; text-indent: 0">Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. &nbsp; The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which s/he is being considered.</span></p><strong style="color: inherit; font-style: normal; text-indent: 0">Salary:&nbsp;</strong><span style="color: inherit; font-style: normal; text-indent: 0">&nbsp;The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.</span>&nbsp;<br><br><strong style="color: inherit; font-style: normal; text-indent: 0">Requirements: &nbsp;</strong><span style="font-style: normal; text-indent: 0; text-decoration: none; color: rgba(0, 0, 0, 1)"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-align: left; text-indent: 0">Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. &nbsp;Unless specifically indicated, the required education and experience may not be gained concurrently. &nbsp;</span><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-align: left; text-indent: 0">Calculation of experience is based on full-time, 40-hour workweeks. &nbsp;Part-time experience is pro-rated. &nbsp;Example: &nbsp;Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. &nbsp;Also, hours worked in excess of 40 hours/week will not be credited. &nbsp;Example: &nbsp;Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.</span></span><br><br><strong style="color: inherit; font-style: normal; text-indent: 0"><strong><strong><strong><strong>Temporary Assignment: &nbsp;</strong></strong></strong></strong></strong><span style="font-style: normal; text-indent: 0; text-decoration: none; color: rgba(0, 0, 0, 1)">Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:</span><ol style="list-style-type: decimal; padding: 0 0 0 40px; margin: 0; color: inherit; font-style: normal; text-indent: 0"><li style="list-style-type: decimal; padding: 0; margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none"><p style="margin: 0"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">A copy of the applicant’s TA History Report or equivalent system-generated report;</span></p></li><li style="list-style-type: decimal; padding: 0; margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none"><p style="margin: 0"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,</span></p></li><li style="list-style-type: decimal; padding: 0; margin: 0; color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none"><p style="margin: 0"><span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">Copies of the applicant’s signed SF-10 Forms.</span></p></li></ol><p style="margin: 0"><br></p><span style="font-style: normal; text-indent: 0; text-decoration: none; color: rgba(0, 0, 0, 1)"><strong><strong><strong>Documents: &nbsp;</strong></strong></strong>Attach all relevant supporting documents to your application. &nbsp;Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. &nbsp;<span style="color: rgba(0, 0, 0, 1); font-style: normal; text-decoration: none">All submitted documents become the property of the Hawaii State Department of Education.</span></span><br><br><strong style="color: inherit; font-style: normal; text-indent: 0">Information about Temporary Positions:</strong><span style="color: inherit; font-style: normal; text-indent: 0; text-align: left">&nbsp; Temporary positions may be extended year to year, dependent upon funding and departmental needs. &nbsp;Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. &nbsp;A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. &nbsp;Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. &nbsp;You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.</span>&nbsp;<br style="color: inherit; font-style: normal; text-indent: 0"><br style="color: inherit; font-style: normal; text-indent: 0"><br>