Department Assistant III

Kccd

Sourced from Kccd's careers site · verified 23 hours ago

Bakersfield College -- Panorama Campus, CA, CA, US on site Full time 3+ years exp Posted October 4, 2026
Job description
Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.<br><br>DISTINGUISHING CHARACTERISTICS<br>The Department Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to a functional area where use of independent judgment requires related specialized training and experience.Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.<br><br>&nbsp;Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.<br><br>Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.<br><br>Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.<br><br>Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.<br><br>Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive, type and process various applications, permits and other forms.<br><br>Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student rehabilitation progress and general student files.<br><br>Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.<br><br>Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors. E Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.<br><br>Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outside agencies; maintain departmental bulletin board.<br><br>Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.<br><br>Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and procedures as required; provide information on classes, instructors and schedules.<br><br>Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures.<br><br>Exercise functional and technical supervision over clerical and secretarial staff and student assistants. Perform related duties as assigned; duties performed at extension sites may be diverse and varied.Any combination equivalent to: graduation from high school and three years of responsible clerical experienceKNOWLEDGE OF<br>Modern office procedures, methods and computer equipment.<br>Word processing methods, techniques and programs.<br>Correct English usage, spelling, grammar and punctuation.<br>Principles of budget administration. Basic arithmetic.<br><br>ABILITY TO<strong><br></strong>Learn, interpret and apply the policies and procedures of the District.<br>Learn class scheduling and academic requirements.<br>Perform general secretarial and clerical work including maintenance of appropriate records and compiling information for reports.<br>Work courteously with students and the general public on the telephone or in person.<br>Train clerical and student staff.<br>Participate in budget administration.<br>Operate a variety of office machines including a computer and applicable software.<br>Understand and follow oral and written direction.<br>Perform simple mathematical calculations.<br>Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others.

Skills

  • modern office procedures
  • word processing
  • English grammar
  • budget principles
  • office equipment
  • clerical
  • secretarial
  • office management
  • budgeting
About this role

Summary

Provide clerical support, manage schedules, assist with budgets and coordinate college activities.

Job title

Department Assistant III

Experience

3+ years

Industry

education

Location

Bakersfield, CA · On-site

Salary

Pay not disclosed by employer

Management role

No

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