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Administrative Secretary

No longer active

Kccd

Sourced from Kccd's careers site · verified 22 hours ago

Bakersfield College -- Panorama Campus, CA, CA, US on site Full time 5+ years exp Posted October 4, 2026
Job description
Under the direction of an assigned supervisor, provide administrative support and assistance to the area of assignment; perform a wide variety of complex secretarial and clerical duties for a department or office.Assist in the administration of the office to which assigned; evaluate activities of assigned area; recommend improvements and modifications; review and evaluate work products, methods and procedures.<br><br>Recommend and assist in the implementation of goals and objectives; provide or coordinate staff training; implement policies and procedures.<br><br>Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs.<br><br>Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes mail.<br><br>Coordinate and participate in meetings related to area of assignment; take and transcribe minutes; disseminate information, coordinate projects, and implement procedural changes in follow-up on action items.<br><br>Process personnel actions for new hires; participate in the recruitment of staff as directed; monitor faculty load; coordinate and maintain performance evaluation schedules for staff.<br><br>Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts; respond to budget inquiries from college staff.<br><br>Maintain calendars of department or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies.<br><br>Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and filing.<br><br>Prepare or review for completeness and conformity to established regulations and procedures a variety of forms, reports, summaries, and contracts.<br><br>Independently compose correspondence related to assigned area; maintain a variety of manuals, codes, handbooks, and directories.<br><br>Prepare or direct the preparation of annual, quarterly or administrative reports.<br><br>Exercise functional and technical direction over assigned clerical staff.<br><br>Perform related duties as assignedAny combination equivalent to: graduation from high school supplemented by specialized secretarial or office administration training and five years of increasingly responsible secretarial experience.KNOWLEDGE OF:<br>Basic principles and practices of fiscal, statistical and administrative research and report preparation.<br>Modern office procedures, methods and computer equipment.<br>Rules, regulations, policies and procedures of the community college system.<br>Business letter writing and report preparation.<br>Principles and procedures of financial record-keeping and reporting.<br>Basic budgeting procedures and techniques. English usage, spelling, grammar and punctuation.<br>Public relations techniques.<br>Principles and practices of providing work direction and guidance.<br><br>ABILITY TO:<br>Work cooperatively with other departments, offices, students and outside agencies.<br>Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities.<br>Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.<br>Perform responsible secretarial work involving the use of independent judgment and personal initiative.<br>Provide work direction and train assigned staff.<br>Analyze situations accurately and adopt an effective course of action.<br>Operate a computer and related peripheral equipment.<br>Communicate effectively both orally and in writing.<br>Establish and maintain cooperative and effective working relationships with others.<br>Interpret, apply and explain office policies, procedures, rules and regulations.

Skills

  • office procedures
  • data analysis
  • budgeting
  • report writing
  • computer operation
  • secretarial
  • administrative support
  • office administration
About this role

Summary

Provide complex secretarial, clerical, and administrative support for college department.

Job title

Administrative Secretary

Experience

5+ years

Industry

education

Location

Bakersfield, CA · On-site

Salary

Pay not disclosed by employer

Management role

No

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